Accounts Payable Specialist, Financial Management

University of Tampa•Tampa, FL

3d•Onsite

About The Position

The University of Tampa is seeking a professional for the role of Accounts Payable Specialist to support the Office of Financial Management. The Office of Financial Management is responsible for general ledger accounting, accounts payable, payroll, tax and financial regulatory compliance, internal accounting controls, and financial reporting. The Accounts Payable Specialist role supports the accounts payable functions. This position reports to the Accounts Payable Supervisor.

Requirements

High School diploma or equivalent required
Accounts payable and/or p-card and reimbursement experience preferred
Organizational skills to include attention to detail.
Problem solving ability.
High productivity and dependability.
Excellent written and oral skills, as well as the ability to establish priorities and manage time wisely.
Strong interpersonal skills, flexibility, and customer service orientation.
Proficiency with MS Office, Word and Excel required.
Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
Willingness to embrace new technologies and innovative organizational practices.

Nice To Haves

four-year degree preferred
Previous Workday (or other ERP) experience preferred

Responsibilities

Receives and verifies invoices to purchase orders and approves for payment processing.
Receives and verifies expense reports with proper coding and sufficient documentation; reconciles expense and other financial reports.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Maintains W-9’s and W-8BEN-E, verifying that they are up to date and in proper files.
Serve as the university liaison and respond to inquiries for invoices, expense reports and Accounts payable policies and support compliance.
Create settlement runs for accounts payable items (expense reports and cash advances).
Process ad hoc payments
Process credit memos
Maintain Punchout Accounts and All Supplier Statements
Monitor purchase order invoices in match exception
Research payments and assist vendors to resolve differences regarding invoices.
Ensure policies and procedures are applied to payment process.
Process checks for mailing.
Review p-card and athletic travel card transactions in Workday.
Ensure that transactions are properly loaded in the system and verified in an appropriate timeframe.
Assist other team members as needed.
Other duties as assigned.
Ensure positive, responsible, and courteous services are provided to all internal and external customers including faculty, staff, students, and vendors.
Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.