Ap Clerk

Aston Carter•Buellton, CA

2d•$29 - $29•Onsite

About The Position

This contract Accounts Payable Specialist role focuses on accurately processing invoices, ensuring timely payments to vendors, and supporting the month-end close process. The position plays a key role in maintaining accurate financial records, resolving vendor issues, and supporting internal teams with accounts payable inquiries.

Requirements

Minimum 2 years of experience in accounts payable or a closely related accounting function.
Proficiency in accounts payable processes, including invoice processing, coding, and payment processing.
Hands-on experience processing invoices, including line-item invoices, with strong attention to detail.
Ability to verify invoice authorization and ensure compliance with established policies and procedures.
Experience reviewing vendor statements and resolving discrepancies in a timely manner.
Ability to perform basic analysis and prepare summaries of general ledger account activity.
Familiarity with credit card reconciliation processes and related documentation requirements.
Experience reviewing check runs and related reports to ensure accuracy and validity.
Working knowledge of accounting or ERP systems, with experience in NetSuite strongly preferred.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Effective communication skills to interact with vendors and internal stakeholders regarding accounts payable matters.
High level of accuracy and attention to detail in all aspects of invoice and payment processing.

Nice To Haves

Experience working in a contract or interim accounting role is beneficial.
Ability to adapt quickly to new systems, processes, and team environments.
Demonstrated reliability and consistent attendance in prior roles.
Strong problem-solving skills to identify and resolve invoice, vendor, and payment issues.
Comfort working on special projects and taking on additional accounts payable duties as needed.

Responsibilities

Receive and verify a wide variety of invoices and bills from vendors for accuracy and completeness.
Confirm the nature and authorization of bills and invoices to ensure they comply with established approval processes.
Ensure timely and accurate payment of invoices in accordance with company policies and payment terms.
Apply proper coding to invoices to ensure accurate posting to the general ledger and compliance with documented policy.
Perform fundamental analysis and prepare summaries of monthly detail for general ledger accounts related to accounts payable.
Assist with the preparation of month-end financial statements by collecting, organizing, and summarizing relevant data.
Prepare and gather all documentation required for credit card reconciliation, ensuring completeness and accuracy.
Review vendor statements regularly and identify, research, and resolve discrepancies or outstanding items.
Review check runs and corresponding reports to verify their validity, accuracy, and alignment with supporting documentation.
Develop and record accruals for vendors as needed on a monthly basis to ensure expenses are accurately reflected in the financial statements.
Execute special projects and other related accounts payable functions as directed by leadership or the finance team.
Respond to and assist internal personnel with accounts payable-related questions, providing clear and timely information.