Accounts Payable Specialist

Kids Help Phone•Toronto, ON

11d•Hybrid

About The Position

Kids Help Phone (KHP) is seeking an Accounts Payable Specialist to join their Finance and Operations team in Toronto. This role is crucial in supporting KHP's mission of providing mental health support to young people across Canada through virtual care and e-health solutions. The Accounts Payable Specialist will be responsible for managing invoices, ensuring proper record management, and providing client support to both internal stakeholders and vendors.

Requirements

Minimum of 3 years Accounts Payable experience in a similar environment.
Minimum diploma in Business Administration or a relevant program.
Experience working with A/P software and accounting ERP systems.
Strong attention to detail and highly organized.
Superior multi-tasking and prioritizing capabilities.
Effective time management skills.
Excellent interpersonal, client-centered mindset, written and verbal communication skills.
Collaborative and empathetic team player.
Strong knowledge of Microsoft Outlook and Excel.

Nice To Haves

Accounting/Finance knowledge/experience.

Responsibilities

Processing and managing all invoices received through the Accounts Payable inbox.
Organizing and maintaining documents for retention, quick reference, and audit support.
Providing timely and professional follow-up with internal clients and vendors for all queries, including late or missing payments.
Ensuring adherence to coding rules.
Following up on unpaid invoices and outstanding items to ensure timely payment.
Assisting with the annual audit by locating invoices and performing invoice vouching.
Downloading monthly invoices from vendor portals.
Processing employee expense claims, verifying receipts, coding, and tax calculations, and maintaining employee expense account balances.
Calculating appropriate tax rebates for supplier invoices.
Arranging disbursement of cheques, obtaining necessary signatures, and filing related paperwork for all expenditures.
Reconciling corporate MasterCards monthly, recording into the accounting system, and ensuring GL accounts are reconciled.
Providing orientation and training to new employees on invoice processes.
Assisting with the preparation of bank reconciliations.
Performing AP reconciliation to subledger.
Arranging cheque disbursements and/or EFT payment files.
Setting up new vendors, including performing call-back verification.
Managing access to the AP system/tool, including granting new employee access, deleting leavers, and changing approvers.
Providing assistance to team members with process, invoice status, or coding questions.
Investigating any connection errors.