Accounts Payable Specialist (Project-Based/Temporary Role)

Meow Wolf•Santa Fe, NM

7d•$21 - $25•Hybrid

About The Position

Meow Wolf opens portals of possibility. Come as you are! We are individuals who inspire creativity in people's lives through art and exploration, so that our combined imaginations can transform the world we live in. We create immersive and interactive experiences that transport audiences into fantastic realms of story and exploration. Our Vision is to be the world’s leading creative company, reimagining the paradigm of art and storytelling, to make a positive difference in the world. We share a strong commitment to Belonging through our values of: Collaborative Creativity: We believe the act of creating together amplifies possibilities. Provocative Playfulness: We celebrate the unexpected because it is the doorway to discovery. Outsiders Welcome: We are all outsiders at heart, and we create space for everyone to feel like they belong. Authentic Compassion: We are “kind punks” - supportive to each other and standing up for what we believe in. Audacious Courage: We have the courage to radically reinvent ourselves to push the boundaries of art. If this all sounds like YOU, read on…. This is a project-based/temporary position with an anticipated duration of 5+ months. The hourly rate range for this position is $20.50/hr to $24.50/hr. Compensation is based on location and experience. The deadline to submit applications for this position is June 8, 2026. Meow Wolf reserves the right to extend this deadline if necessary. Reporting to the Accounts Payable Manager and the Lead Accounts Payable Specialist, this role supports the Accounting, Finance, and Project Accounting teams. Primary responsibilities include the accurate processing of supplier invoices and payments, maintaining supplier records, and collaborating with internal teams to resolve discrepancies. The ideal candidate will possess strong organizational and communication skills to ensure timely, compliant operations. This role is essential for supporting a smooth month-end close and maintaining positive supplier relationships across our exhibits and corporate departments.

Requirements

High school diploma/GED required; associate’s degree in Accounting/Finance or related field preferred.
2+ years of high‑volume Accounts Payable experience in a multi‑entity or multi‑location environment.
Proficiency with an ERP/AP system (e.g., Workday, NetSuite, SAP) and Excel/Google Sheets (lookups, pivots, filters).
Knowledge of 3‑way match, accruals, supplier master management, and 1099 basics.
Strong attention to detail, accuracy, and follow‑through in a deadline‑driven environment.
Clear written and verbal communication; service‑oriented approach with suppliers and internal partners.
Ability to prioritize and manage multiple queues/inboxes and competing requests.
Discretion handling confidential financial and business information.
Collaborative mindset and problem‑solving skills.

Responsibilities

Receive, review, and process all supplier invoices with accurate GL coding, cost centers, and project tasks; perform 2‑ or 3‑way match to POs/receipts where applicable.
Prepare and execute scheduled payment runs (ACH/check/wire/in-house check); obtain approvals and maintain cash control documentation.
Monitor and respond to suppliers and employees across multiple AP email addresses.
Assist with the supplier maintenance, including reviewing and approving supplier onboarding.
Reconcile supplier statements; research and resolve any variances.
Assist with supplier refund checks requests.
Support month‑end close activities: accruals for uninvoiced receipts/services, AP aging review, and reconciliations.
Partner with Purchasing and Operations to improve PO compliance and receipt timeliness.
Create and maintain SOPs, checklists, and training guides for submitters and approvers.
Provide audit support (internal/external): pull samples, compile PBCs, and document controls.
Identify and implement process improvements and automation in AP workflows.
Uphold policy compliance and internal controls across all AP transactions.
Perform other duties as assigned.