Accounts Payabe Specialist

Alchemy•New York, NY

39d•$140,000 - $170,000

About The Position

Alchemy is seeking an Accounts Payable Specialist to join their Finance team. This role will be responsible for daily AP activities, including accurate invoice coding, timely payments, vendor support, and reconciliations. The Specialist will report to the Procurement Manager and collaborate with Accounting and other Alchemy teams to ensure a smooth procure-to-pay process using Zip, NetSuite, and Ramp. Key aspects of the role include strengthening existing processes, troubleshooting issues, and identifying areas for improvement. The position requires attention to detail, dependability, and proactive communication.

Requirements

2–4 years of experience in accounts payable or a related accounting operations role, with hands-on responsibility for invoice processing and vendor support.
Curiosity about how processes work and initiative to make them better.
A solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting.
Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools.
Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports.
Strong attention to detail, sound judgment, and a habit of checking your work.
The ability to manage recurring deadlines, prioritize competing requests, and follow through independently.
Clear, practical communication and a collaborative approach to working with vendors and colleagues.

Nice To Haves

Experience with NetSuite, Zip, or Ramp.
Experience at a growing technology company or Big 4 accounting firm.
Experience improving AP workflows or using automation to reduce repetitive work.
Experience with crypto, digital assets, blockchain, or web3 is a plus, but not required.

Responsibilities

Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams.
Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable.
Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.
Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.
Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; escalate exceptions when needed.
Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance.
Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.
Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.
Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.
Follow established approval and payment controls, including verification procedures for vendor banking changes.
Maintain organized records and provide AP documentation for internal reviews and external audits.
Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A.