Accounts Payable Specialist

Aston Carter•Rockford Township, IL

3d•Onsite

About The Position

The Accounts Payable Specialist manages the full accounts payable cycle to ensure accurate and timely processing of vendor invoices and payments while maintaining strong internal controls and positive supplier relationships. This role works closely with multiple internal departments and vendors to resolve discrepancies, support month-end close, and provide clear visibility into outstanding liabilities.

Requirements

3–5 years of accounting experience, preferably focused on accounts payable.
Proficiency with SAP or a related ERP system for invoice processing and accounts payable activities.
Proficiency with Microsoft Excel, including functions such as pivot tables and VLOOKUP.
Strong understanding of accounts payable processes, including invoice processing, three-way matching, debit and credit memos, and reconciliations.
Experience supporting month-end close activities related to accounts payable.
High school diploma or GED.

Responsibilities

Review, code, and enter vendor invoices into SAP, ensuring proper general ledger coding and accurate three-way matching between purchase orders, receipts, and invoices when applicable.
Process approved invoices for payment in accordance with established payment terms and company policies.
Collaborate with vendors and internal departments such as Purchasing, Receiving, Quality, Engineering, and Operations to resolve invoice discrepancies related to pricing, quantities, delivery, or quality issues.
Prepare and update the accounts payable aging report by vendor on a weekly basis and review it with the Accounting Supervisor to ensure timely payments and clear visibility of outstanding liabilities.
Prepare and process debit and credit memos in SAP to resolve invoice adjustments and discrepancies.
Communicate with vendors via email regarding payment status, remittance details, and issue resolution in a professional and timely manner.
Reconcile vendor statements to internal records on a monthly basis and investigate and resolve any discrepancies identified.
Support month-end close activities by ensuring invoices are accurately recorded, accruals are complete, and accounts payable balances are properly stated.
Perform accurate data entry for invoices and related transactions, maintaining organized and up-to-date records.
Provide responsive support to internal stakeholders, including Customer Service, Supply Chain, Quality, Engineering, Finance, Sales, and Operations, regarding invoice and payment inquiries.
Demonstrate ownership of workload by managing email and task queues proactively and ensuring outstanding items are addressed promptly.
Contribute positively to team culture by collaborating with colleagues, sharing knowledge, and assisting with workloads when needed.