Accounts Payable Specialist

MMS Group • Suffern, NY

22h • Onsite

About The Position

We are currently seeking an experienced Accounts Payable Specialist based out of our corporate office in Suffern, NY. This role is responsible for assigned portfolio of sites and all AP duties associated with those sites. The Accounts Payable Specialist will work closely with the Property Accountant and the Property Manager of each site, reviewing invoices for proper authorization, ensuring timely input of data into the system, and reconciling vendor statements. They will also handle questions and respond to all information requests from internal staff and external vendors, ensure adherence to authorized signature list approvals, and maintain files and documentation thoroughly and accurately according to company policy and accepted accounting practices. Accurate and timely payment of all property bills, monitoring operating cash balance, and assisting with year-end audit requests are also key responsibilities. The role involves monitoring bank reconciliations for outstanding issues, managing general ledgers for multiple properties, and preparing detailed monthly and year-end paperwork. Additionally, the Accounts Payable Specialist will reconcile and analyze all balance sheet accounts, including reviewing loan documentation and agreements, analyze and reconcile Gross Potential Rent for multiple properties, ensure proper coding of all invoices or payables associated with assigned entities, prepare monthly financial management reports for board meetings, review monthly budget to actual variance reports and prepare variance explanations, review bank loan balances, escrows, and reserves, analyze and prepare mortgage payments for the entire company, and coordinate with Regional, site, and Property Managers.

Requirements

• Bachelor's Degree in Accounting or Business preferred
• 1-2 years experience in Accounting
• Excellent numerical and analytical skills
• Attention to detail
• Must have excellent computer skills including Microsoft Office (Word, Excel, Outlook)
• Strong interpersonal skills: must be able to communicate with owners, clients, and senior staff

Nice To Haves

• Experience with OneSite Software a plus

Responsibilities

• Responsible for assigned portfolio of sites and all AP duties associated with those sites.
• Work closely with the Property Accountant and the Property Manager of each site.
• Review invoices for proper authorization.
• Ensure timely input of data into the system.
• Reconcile vendor statements, research, and correct discrepancies.
• Handle questions and respond to all information requests from internal staff and external vendors.
• Ensure adherence to authorized signature list approvals.
• Maintain files and documentation thoroughly and accurately, by company policy and accepted accounting practices.
• Accurate and timely payment of all property bills
• Monitor operating cash balance.
• Assist with year-end audit requests.
• Monitor bank reconciliations for outstanding issues.
• Manage general ledgers for multiple properties.
• Prepare detailed monthly and year-end paperwork.
• Reconcile and analyze all balance sheet accounts, which includes reviewing loan documentation and agreements to ensure proper accounting practices.
• Analyze & reconcile Gross Potential Rent for multiple properties.
• Ensure proper coding of all invoices or payables associated with assigned entities.
• Prepare monthly financial management reports to be utilized at board meetings.
• Review monthly budget to actual variance reports and prepare variance explanations.
• Review bank loan balances, escrows, and reserves.
• Analyze & prepare mortgage payments for the entire company.
• Coordinate with Regional, site, and Property Managers.

Benefits

• 12 paid holidays per year.
• Up to 2 weeks PTO in the first year, increasing with tenure.
• Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment.
• Health Reimbursement Account: Up to $3K per calendar year.
• Company-paid life insurance.
• Company-matched 401(k) retirement savings plan.
• Company-paid certifications and licensing.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees