Accounts Payable Specialist

Aston Carter•Boca Raton, FL

1d•$24 - $26•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing, reviewing, and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the Finance team by maintaining strong financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations.

Requirements

2+ years of accounts payable or general accounting experience.
Intermediate skills in Excel, including vlookups and pivot tables.
Experience using SAP or a similar ERP system (Oracle, Peoplesoft, D365).
Strong understanding of AP processes and internal controls.
Excellent attention to detail and strong organizational skills.
Ability to meet deadlines in a fast-paced environment.
Strong communication and problem-solving skills.

Nice To Haves

Pursuing a degree in Finance, Accounting, Business Administration, or a related field is preferred.

Responsibilities

Process high-volume vendor invoices accurately and on time.
Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents.
Enforce the No PO, No Payment policy and escalate non-compliant invoices.
Review invoices for accuracy, proper approval, and compliance with company policies.
Prepare and process weekly and monthly payment runs (ACH, wire, checks).
Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports; investigate variances and coordinate resolution with Procurement and Receiving teams.
Produce and analyze weekly AP aging reports; identify overdue items and recommend corrective actions.
Perform regular reconciliations for top 10 vendors and resolve discrepancies.
Reconcile vendor statements and resolve pricing, quantity, and timing issues.
Prepare and review annual 1099 reports, ensuring accurate vendor classifications and payment totals.
Support internal control reporting (ICSA), ensuring AP controls are documented and functioning effectively.
Record AP transactions and adjustments in the general ledger.
Assist with month-end and year-end close activities, including accruals and account reconciliations.
Support internal and external audits by providing documentation and explanations.
Communicate professionally with vendors and internal stakeholders to resolve issues.
Identify and recommend process improvements to enhance efficiency and strengthen controls.