Accounts Payable Specialist

Aston Carter•Westminster, MD

1d•Onsite

About The Position

The Accounts Payable Specialist will play a key role in ensuring accurate and timely processing of vendor invoices and payments. This position focuses on maintaining organized financial records, resolving discrepancies with vendors and internal departments, and supporting month-end closing and audit activities. The role is ideal for someone early in their accounting career who is eager to build strong foundational skills in accounts payable within a structured and collaborative environment.

Requirements

0–2 years of experience in accounts payable or general accounting, including openness to candidates with no prior professional experience who demonstrate strong potential.
Hands-on experience or familiarity with accounts payable processes, including invoice processing, invoicing, and data entry.
Proficiency with accounting software and general ERP systems, along with strong skills in Microsoft Excel, Word, PowerPoint, and Outlook.
Knowledge of basic accounting principles and practices relevant to accounts payable.
Strong attention to detail and a high degree of accuracy in processing financial transactions.
Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
Solid problem-solving abilities to identify, analyze, and resolve invoice and payment issues.

Nice To Haves

Associate or bachelor’s degree in Accounting, Finance, or a related field is preferred.
Experience with ERP systems such as SAP, Oracle, Dynamics, or similar platforms.
Comfort working with a moderate daily invoice volume, demonstrating consistency and reliability.
Ability to work both independently and collaboratively within a finance team.
Willingness to learn new systems and processes and adapt to evolving business needs.

Responsibilities

Review, verify, and process vendor invoices to ensure accuracy, completeness, and proper authorization.
Match purchase orders, receipts, and invoices to confirm proper documentation and alignment with company policies.
Prepare and execute payment runs, including checks, ACH, and wire transfers, in a timely and accurate manner.
Reconcile vendor statements regularly and resolve discrepancies or billing issues promptly.
Maintain accurate, organized, and up-to-date accounts payable records and supporting documentation.
Communicate professionally with vendors regarding payment status, inquiries, and issue resolution.
Assist with month-end closing activities, including preparing accruals and performing account reconciliations.
Ensure compliance with internal controls, company policies, and relevant regulatory requirements in all accounts payable activities.
Support internal and external audits by providing required documentation, reports, and explanations related to accounts payable.
Collaborate with internal departments to research and resolve invoice and payment discrepancies.
Perform other accounting-related duties as assigned by leadership to support the overall finance function.