Accounts Payable Specialist

Drake-Williams Steel•Omaha, NE

10d•$25 - $32•Onsite

About The Position

The Accounts Payable Specialist is primarily responsible for processing and maintaining accounts payable functions accurately, timely, and in an organized manner. This role supports company operations, vendor relationships, and financial compliance requirements. The Specialist works closely with project managers, employees, vendors, and internal departments to ensure invoices, approvals, and payments are processed efficiently and according to company policies and procedures. Additionally, this position supports accounting operations through communication, problem-solving, process coordination, and other assigned accounting-related tasks.

Requirements

Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong communication and customer service skills when working with vendors and internal departments.
Ability to maintain confidentiality and professionalism regarding financial information.
Working knowledge of accounts payable processes and accounting principles.
Ability to learn and adapt to accounting systems, AI workflow tools, and company software.
Strong computer skills including spreadsheets, accounting software, email, and document management systems.
Ability to identify discrepancies and resolve issues in an organized and professional manner.
Team-oriented mindset with the ability to collaborate effectively across departments.
Desire to learn, grow, and support continuous improvement within the accounting department.
High school diploma or equivalent required.
Experience working with spreadsheets and office systems required.

Nice To Haves

Associate degree or accounting-related coursework preferred.
Minimum of two years of experience in accounts payable, accounting, or office administration preferred.
Experience working with accounting software, preferred.

Responsibilities

Process vendor invoices accurately and timely in accordance with company procedures and approval requirements.
Work with project managers, employees, and department leaders to obtain invoice approvals and supporting documentation.
Monitor and maintain accounts payable records and vendor files.
Process credit card statements, receipts, reconciliations, and supporting documentation.
Utilize accounting and AI-related systems to support invoice processing and workflow efficiencies.
Monitor and manage pay-when-paid holds and communicate with internal departments regarding payment status and requirements.
Set up and maintain vendor accounts, including required tax and compliance documentation.
Support sales tax and use tax compliance activities and maintain related records as required.
Prepare and process checks, ACH payments, and other internal payment requests as needed.
Communicate professionally with vendors and internal departments regarding invoice status, payment inquiries, discrepancies, and other accounting matters.
Attend accounting and departmental meetings as required.
Assist with maintaining organized accounting documentation and electronic filing systems.
Support accounting process improvements, internal controls, and departmental efficiency initiatives.
Perform additional accounting, administrative, and support tasks as assigned.