Accounts Payable Specialist

CommonSpirit Health • Rancho Cordova, CA

8d • Onsite

About The Position

As our Accounts Payable Specialist, you will be a cornerstone of our finance department, directly contributing to our organizational stability and operational efficiency. You'll play a vital role in upholding our financial integrity by expertly managing invoice processing, ensuring timely vendor payments, and fostering robust supplier relationships. This position is key to meticulous cash flow management within our fast-paced healthcare financial operations, utilizing your precision to support our critical mission. Every day you will meticulously review, code, and enter invoices, ensuring accuracy and adherence to company policies and regulatory requirements. You will manage vendor communications, resolving discrepancies and cultivating positive relationships to streamline payment processes. Your responsibilities will include executing payment runs, reconciling vendor statements, and preparing various financial reports to support month-end close activities and audit preparations. You'll contribute directly to safeguarding our assets and optimizing our financial resources.

Requirements

• 3 (three) years of experience in an accounts payable role
• 3 (three) years of experience using financial/accounting software packages
• Keen attention to detail
• Strong organizational skills
• Solid understanding of accounts payable best practices
• Proficiency with accounting software (e.g., ERP systems) and MS Office Suite, particularly Excel
• Effective communicator, capable of professional correspondence with vendors and internal stakeholders
• Proactive approach to problem-solving

Nice To Haves

• Prior experience in an AP role, ideally within a healthcare or similarly complex environment

Responsibilities

• Utilizes OCR and imaging technology to process high volumes of invoices, resolving exceptions, validating key data fields, and ensuring compliance with approval policies.
• Processes invoices via Lawson ERP with 3-way match, reconciles POs, resolves EDI issues, and proactively addresses processing delays by collaborating with relevant teams.
• Manages internal and external inquiries, investigates vendor statements, facilitates credit hold resolution, and maintains strong vendor relationships through effective communication.
• Executes various daily payment runs (checks, ACH/EFT, ePayables), reviews pre-run reports to prevent payment failures, and manages void checks and stop payments.
• Determines proper invoice routing, resolves invalid routing issues through research, and effectively prioritizes tasks within multiple invoice processing queues.
• Onboards new vendors, ensures W-9/W-8 compliance, and conducts due diligence to identify and report potential fraud risks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level