Accounts Payable Specialist
About The Position
Capital Waste Services is seeking a detail-oriented and dependable Accounts Payable Specialist to support the organization's financial operations by ensuring vendor invoices are processed accurately and payments are made timely. This position plays a critical role in maintaining strong vendor relationships, supporting internal departments, and contributing to the overall efficiency of the accounting function. The ideal candidate is a strong team player, organized, proactive, and able to balance accuracy with efficiency while working in a collaborative, fast-paced environment. This role requires strong communication skills, sound judgment, and a willingness to engage with others to ensure successful outcomes.
Requirements
- High school diploma or equivalent
- Exceptional attention to detail and strong organizational skills
- Minimum of 1 full year of accounts payable, bookkeeping, accounting, or related experience
- Ability to manage multiple priorities and meet deadlines
- Proficiency in Microsoft Office, particularly Excel
- Effective written and verbal communication skills
Nice To Haves
- Associate's or Bachelor's degree in Accounting, Finance, or a related field
- Experience with high-volume invoice processing.
- Experience in the waste, transportation, logistics, construction, or service industries.
- Experience using accounting or ERP systems
Responsibilities
- Review, verify, and process vendor invoices for payment
- Match invoices to purchase orders and supporting documentation
- Maintain vendor records and ensure required documentation is complete and up to date
- Reconcile vendor statements and resolve discrepancies promptly
- Communicate with vendors regarding payment status, invoice questions, and account issues
- Assist with month-end closing activities, including account reconciliations and accruals
- Support the preparation of reports related to accounts payable and cash disbursements
- Work closely with Operations, Purchasing, Fleet, Human Resources, and other departments to obtain information and resolve payment-related questions
- Monitor workflow to identify opportunities for increased efficiency and accuracy
- Maintain organized records and documentation in accordance with company policies
- Protect confidential financial information and exercise discretion when handling sensitive data
- Assist with audits and provide supporting documentation as requested
- Perform additional accounting and administrative duties as assigned
Benefits
- Accountability
- Collaboration
- Continuous improvement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
