Accounts Payable Specialist

Institute for Systems Biology • Seattle, WA

5d • $27 - $29 • Hybrid

About The Position

The AP Specialist is responsible for overseeing the accounts payable function, the timely and accurate payment for goods and services, including employee reimbursements, and ensuring compliance with purchasing and accounting policies and procedures.

Requirements

• A high school diploma or equivalent
• 2+ years of accounts payable experience or equivalent combination of training and experience
• Ability to use relevant computer software and systems including Excel
• Ability to perform accurate basic mathematical functions
• Ability to communicate effectively verbally and in writing
• A high degree of professional integrity, discretion, and confidentiality
• Strong interpersonal skills with the ability to work effectively with a diverse population and range of personalities
• Adaptable to changing work requirements
• All ISB staff members are expected to have baseline technical skills and the ability to communicate effectively and appropriately over email, the intranet/forum, etc. Employees should be able to use Word, Excel, Outlook and PowerPoint at a functional level.

Nice To Haves

• An Associate’s degree in accounting or other relevant discipline

Responsibilities

• Oversees payment processing, policies and coding related to the AP function
• Validates invoices, payment vouchers, purchase orders, and payroll vendors for entire organization; reviews for appropriate account coding and compliance with various policies and procedures (purchasing, travel, accounting, and sponsored programs)
• Inputs validated data into accounts payable module of accounting software system
• Researches and solves questions and concerns of vendors and internal customers; reconciles vendor statements/payments as needed (including travel agencies)
• Manages 1099 reporting
• Recommends improved business processes regarding Accounts Payable
• Manages bank Positive Pay lists for checks and validates /rejects any exceptions
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED