Accounts Payable Specialist

Sage • Thousand Oaks, CA

3d • Hybrid

About The Position

Sage Publications is looking for a hybrid Westlake Village, CA based Accounts Payable Specialist to join the team. The Accounts Payable Specialist is responsible for handling day-to-day Accounts Payable and Travel & Expense functions. The Accounts Payable Specialist ensures the timely and accurate processing of invoices and expense reports while maintaining compliance with company policies. The specialist will work closely with vendors and internal teams to resolve discrepancies and support overall finance department's activities.

Requirements

• Strong attention to detail and accuracy in data entry.
• Ability to manage multiple tasks and meet deadlines.
• Excellent communication skills for interacting with employees and vendors.
• Proficiency in Microsoft Office applications.
• Customer service mindset with the ability to resolve inquiries professionally.

Nice To Haves

• Familiarity with end-to-end accounts payable and expense management administration (e.g., Concur)
• Familiarity with ERP/accounting systems is not required but is a plus.

Responsibilities

• Accurately input vendor accounts and register invoices daily.
• Match invoices with purchase orders and verify receipt of goods/services, ensuring proper coding and approvals.
• Ensure timely and correct recording of expenses, preventing errors, and maintaining vendor trust.
• Weekly review and process employee expense reports for accuracy and compliance with company policies.
• Create and maintain new user accounts in the expense management system.
• Provide general support to employees for AP and expense-related questions.
• Respond to vendor and employee inquiries regarding payment status.
• Investigate and resolve discrepancies or delays in invoices or expense reports.
• Maintain positive vendor relationships and ensure transparency in AP processes.
• Weekly reconciliation of accounts payable transactions and resolution of discrepancies with vendors or internal departments.
• Maintain organized and up-to-date accounts payable and expense documentation.
• Provide reliable records for audits, compliance, and financial reporting.
• Assist with AP and expense-related tasks during monthly close, including reconciliations and reporting.

Benefits

• Sage offers a highly competitive and comprehensive PPO medical, dental, and vision care benefits package with SAGE covering most of the premium costs.
• Unique program benefits that support a healthy life, a company-sponsored anniversary trip every 5 years, a 401(k)-matching program of 100% up to 5% of pay, and other significant meaningful benefits.
• Sage offers financial support for bachelor's and graduate-level degree programs as well as learning for personal interest.
• Sage offers freedom and autonomy in your day-to-day with hybrid or remote work, depending on the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed