Accounts Payable (AP) Specialist - $30/HR + Full Family Medical

HTM Group • Honolulu, HI

1d • Onsite

About The Position

We are looking for a detail-oriented Accounts Payable (AP) Specialist to ensure vendor bills, accounts payable transactions, and payment preparation activities are processed accurately, timely, and in accordance with company policies. This role is ideal for someone who enjoys organization, accuracy, and supporting a high-performing accounting team. We work in an exciting, high-performance culture and love bringing awesome people to our team!

Requirements

• Previous accounts payable or accounting experience preferred
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize multiple tasks and meet deadlines
• Strong communication and follow-up skills
• Proficient with Microsoft Office, especially Excel
• Experience with accounting software or ERP systems preferred
• Ability to maintain confidential financial information
• Dependable, accountable, and team-oriented
• Ability to work independently in a fast-paced environment

Responsibilities

• Enter approved vendor bills within 48 hours of receipt
• Verify account coding and supporting documentation
• Maintain accurate accounts payable records
• Review and monitor AP aging reports
• Prepare weekly payment batches for management approval
• Ensure invoices are processed accurately and on time
• Collect and maintain current W-9 forms
• Process new vendor setup requests
• Maintain organized and accurate vendor files
• Verify required documentation before vendor activation
• Ensure vendor records remain current and compliant
• Collect missing receipts from employees
• Enter company credit card transactions accurately
• Maintain complete supporting documentation for all transactions
• Follow up on outstanding receipts and documentation daily
• Maintain organized accounting files and records
• Ensure documentation is complete and audit-ready
• Support accounting staff with documentation requests
• Maintain electronic and physical filing systems

Benefits

• 100% company-paid medical & dental (Employee + Family)
• 10 paid holidays
• 160 hours PTO annually
• Birthday pay (After 1 year)
• 401(k) with 4% company match
• Profit sharing
• Metlife Life insurance (Company paid)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed