Accounts Payable Specialist

EVICTION DEFENSE COLLABORATIVE•San Francisco, CA

1d•Hybrid

About The Position

Eviction Defense Collaborative (EDC) is seeking a highly detail-oriented and mission-driven Accounts Payable Specialist to support the organization’s financial operations. This role is critical to ensuring timely, accurate, and compliant processing of all payables in a complex funding environment, where approximately 90% of revenue is derived from public contracts, primarily the City and County of San Francisco (CCSF). The AP Specialist will play a key role in strengthening financial infrastructure, improving internal controls, supporting audit readiness, and ensuring compliance with government funding requirements. This position will work closely with the Finance Manager, Controller (if applicable), and program staff to align financial operations with EDC’s mission: preventing homelessness before it starts and keeping San Franciscans housed.

Requirements

3–5 years of Accounts Payable or general accounting experience, preferably in a nonprofit or government-funded environment
Strong understanding of fund accounting, cost allocation, and restricted funding
Experience working with accounting systems (e.g., QuickBooks, Sage Intacct, NetSuite, or similar)
High attention to detail and strong organizational skills
Ability to manage multiple priorities in a fast-paced, evolving environment
Proficiency in Microsoft Excel (sorting, filtering, basic formulas)
Empathy, professionalism, cultural competency, and a calm, solutions-focused approach to problem-solving

Nice To Haves

Experience with CCSF-funded contracts (MOHCD, HSH, or similar agencies)
Familiarity with audit processes and financial compliance requirements
Experience in organizations undergoing financial system rebuild or infrastructure strengthening
Bilingual (Spanish, Cantonese, or other languages relevant to San Francisco communities) is a plus

Responsibilities

Process high-volume invoices, check requests, and credit card reconciliations with accuracy and timeliness
Ensure all expenses are properly coded to the correct general ledger accounts, departments, and funding sources
Verify approvals and supporting documentation in accordance with internal controls and CCSF contract requirements
Manage weekly AP cycle, including ACH, checks, and electronic payments
Ensure all expenditures comply with CCSF, MOHCD, HSH, and other government funding requirements
Review invoices for allowability (e.g., disallowed costs such as certain stipends, severance constraints, etc.)
Maintain documentation required for audits, monitoring, and funder reviews
Support preparation for annual audits and financial monitoring visits
Maintain accurate vendor records, including W-9s and insurance documentation where required
Serve as point of contact for vendor inquiries and payment status
Ensure timely issuance of 1099s in coordination with finance leadership
Reconcile organizational credit cards and ensure proper documentation and coding
Enforce expense policies and follow up on missing or non-compliant documentation
Track and monitor recurring expenses and subscriptions
Support implementation and optimization of AP systems and workflows
Identify inefficiencies and recommend improvements to strengthen financial controls and processing timelines
Assist in building a scalable AP function aligned with EDC’s growth and infrastructure goals
Work closely with program and administrative staff to ensure accurate allocation of expenses
Support training of staff on AP procedures, documentation requirements, and coding
Partner with the Finance Manager on monthly close activities, including accruals and reconciliations