Accounts Payable Specialist

West Health•San Diego, CA

2d•Hybrid

About The Position

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable function, ensuring accuracy, timeliness, and compliance with organizational policies and internal controls. This role serves as a key liaison between vendors and internal stakeholders, supports month-end close activities, and drives process improvements to enhance efficiency and effectiveness within the Accounts Payable function.

Requirements

Bachelor’s Degree in Accounting, Finance, or related field, or equivalent combination of education and experience.
3+ years of progressive accounts payable experience, preferably in a multi-entity organization
Strong understanding of full-cycle accounts payable processes and internal controls.
Experience with SAP Concur (expense and invoice modules preferred).
Proficiency in accounting systems and Microsoft Excel.
Strong analytical and problem-solving skills.
Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
Strong communication skills with the ability to interact effectively with vendors and cross-functional teams.
High level of accuracy and attention to detail.
Must believe in public health and science

Responsibilities

Perform full-cycle accounts payable processing, including obtaining invoice approvals, coding invoices, and entering them into the accounting system. Ensure invoices are complete, properly formatted, and supported by required documentation.
Manage the monthly close of accounts payable in an accurate and timely manner.
Research and resolve accounts payable issues; serve as the primary point of contact for vendors regarding payment inquiries and discrepancies.
Review and process corporate credit card reports and employee expense reports in SAP Concur, ensuring compliance with organizational policies and timely, accurate recording.
Manage additional functionalities within SAP Concur; troubleshoot and resolve system-related issues and user inquiries.
Prepare and process check runs for multiple entities, ensuring appropriate review and authorized signatures are obtained.
Prepare and submit payment requests, including bank transfers, wire transfers, ACH payments, and check runs, in a timely manner.
Assist with audit preparation by compiling supporting documentation related to Accounts Payable, as needed.
Identify opportunities to streamline accounts payable processes and implement best practices to improve efficiency and strengthen internal controls.
Develop, document, implement, and maintain accounts payable policies, procedures, and workflows, ensuring adherence to organizational guidelines and regulatory requirements.
Perform additional duties as assigned.
Commitment to West Health’s values and mission.