Accounts Payable Specialist

Harder Mechanical Contractors • Portland, OR

1d • Onsite

About The Position

Harder Mechanical is seeking an Accounts Payable (AP) Specialist to join their team of accounting professionals at their Portland, OR headquarters. This mid-level role will provide in-house support for the company's multiple offices and projects, acting as a key contact for project teams, clients, vendors, and subcontractors. The AP Specialist will be responsible for ensuring timely and accurate payments to vendors and subcontractors, supporting the accounting department's efficiency, and maintaining strong relationships with all stakeholders.

Requirements

• Ability to analyze information and processes.
• Detail-driven and able to work independently in a fast-paced environment.
• Ability to prioritize effectively.
• Excellent communication and interpersonal skills.
• A track record and passion for process improvement.
• Proficiency with computers, especially business solutions and bookkeeping software.
• Motivation to develop and maintain internal and external relationships.
• Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.
• 1 – 5 years’ experience in an Accounts Payable environment.
• Experience in construction industry or similar project-focused environment.
• Experience with Purchase orders.

Nice To Haves

• Exposure to Vista Viewpoint or other construction bookkeeping software preferred.

Responsibilities

• Pay invoices by verifying transaction information, scheduling and preparing disbursements, and obtaining authorization of payment.
• Perform company credit card reconciliation and payment.
• Maintain exceptional organization of accounts payable files.
• Maintain exceptional relationships with vendors.
• Effectively utilize software systems for paperless invoice processing.
• Build and maintain relationships with employees, subcontractors, and vendors.
• Ensure accurate and timely payment of all invoices.
• Conduct statement review and research, and prepare timely payment status responses to vendors.
• Identify purchase order issues and communicate effectively with the project team to resolve them.
• Communicate with subcontractors and vendors regarding invoicing and payment issues and work to remedy root causes.
• Collaborate with the AP Manager and CFO to continuously improve the entire AP process.
• Support the team environment by cross training and assisting where needed.
• Provide support to the project team and assist with issues, training, and issue resolution.

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits – 100% of employee premiums are paid by the company
• Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities
• Team environment that promotes individual growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed