Accounts Payable Specialist

MedTrust • Oklahoma City, OK

3d • Onsite

About The Position

We are seeking a highly organized and detail-driven Accounts Payable Specialist to join our accounting team in support of federal, state, local, and county government contracts. This position plays a key role in the accurate and timely processing of vendor invoices, and internal accounting procedures. The successful candidate will demonstrate experience with contract/project-based accounts payable processing. This successful candidate will be seated in our corporate headquarters in Oklahoma City, Oklahoma. This is a full time in office position.

Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, or related discipline preferred.
• Minimum 2 years of experience in accounts payable, preferably in a government contracting or project-based accounting environment.
• Experience with contract billing and payment structures.
• Solid understanding of accounting principles and project-based accounting.
• Proficient in Microsoft Excel, with ability to manage data tracking and reconciliation.
• Ability to handle multiple tasks while meeting strict deadlines.
• High attention to detail and strong organizational skills.
• Excellent communication and interpersonal skills.
• Ability to maintain and analyze accounts payable records to determine when defined contract requirements are fulfilled.

Nice To Haves

• Proficiency in Deltek Costpoint system.
• Prior experience with vendors, subcontractor agreements, and contract compliance.

Responsibilities

• Review, code, and process high-volume vendor invoices and subcontractor payments in Deltek Costpoint ensuring accuracy in project and account coding.
• Process employee expense reimbursements and company credit card expenses and reconciliation in compliance with organizational requirements.
• Ensure timely payment processing in compliance with contract terms and organizational policies.
• Handle invoice approvals and payment authorizations in accordance with contract requirements.
• Reconcile vendor statements and resolve discrepancies or payment issues promptly.
• Ensure invoices are properly matched to purchase orders and/or receiving documentation when applicable.
• Maintain AP records to support internal controls and external audits.
• Assist with preparing accruals and supporting documentation for monthly financial close.
• Collaborate with project managers to ensure appropriate cost allocations for contract reporting and billing.
• Assist with weekly check runs and ACH payments.
• Maintain and update vendor records, including W-9 and 1099 documentation.
• Support month-end and year-end close processes, including accruals and AP ledger reconciliations.
• Support annual financial and contract audits, including documentation and reporting.

Benefits

• Health Benefits. Medical, Dental, Vision programs, plus much more.
• Rest and Relaxation. Paid vacation and paid holidays.
• Prepare for the Future. 401(k)
• Training and Development. We see our development programs and helping our employees meet their goals, as a key part of our business.
• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees