HQ - Accounting - Accounts Payable Specialist - HYBRID

Library Systems & Services LLC•Rockville, MD

1d•$50,000 - $60,000•Hybrid

About The Position

LS&S is seeking an Accounts Payable Specialist to join our Finance team in Rockville, MD. This full-time position will play a key role in the day-to-day management of the accounts payable function, including vendor invoice processing, payment cycles, vendor inquiries, expense reporting, corporate card administration, account reconciliations, and related accounting activities. The Accounts Payable Specialist will work closely with internal teams and external vendors to ensure invoices, expenses, and payments are processed accurately and timely. This role will also support Travel & Expense administration, month-end close activities, billing support, and other general accounting and administrative responsibilities. This position will be eligible for a hybrid work schedule following training (1 day per week in our office in Rockville, MD). The ideal candidate is detail-oriented, highly organized, comfortable managing recurring deadlines independently, and proactive in researching and resolving issues. Strong communication and a customer service-oriented mindset are essential, as this role serves as an important point of contact for both employees and vendors.

Requirements

1–3 years of accounts payable, accounting operations, or related experience preferred.
Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will be considered
Working proficiency in Microsoft Excel, including sorting and filtering, basic formulas, and data reconciliation
Strong written and verbal communication skills
Foundational knowledge of accounting principles, including general ledger and expense coding
Demonstrated ability to independently manage recurring responsibilities, prioritize competing demands, and meet deadlines while maintaining accuracy
Strong problem-solving skills with the ability to research discrepancies, identify appropriate next steps, and see issues through resolution
Strong customer service-oriented attitude and ability to collaborate effectively with employees, vendors, and other stakeholders
High level of attention to detail and strong organizational skills.
Experience with Microsoft Dynamics 365 Business Central and/or Ramp preferred. Experience with similar ERP, accounts payable, expense management, or corporate card platforms will also be considered
Comfort working with a multi-dimensional chart of accounts strongly preferred
Ability to adapt quickly to new systems, processes, and changing business needs

Nice To Haves

Experience with Microsoft Dynamics 365 Business Central and/or Ramp preferred. Experience with similar ERP, accounts payable, expense management, or corporate card platforms will also be considered
Comfort working with a multi-dimensional chart of accounts strongly preferred

Responsibilities

Process and review vendor invoices in Ramp, ensuring appropriate coding, supporting documentation, approvals, and accuracy of information
Manage the preparation of regular accounts payable payment cycles and off-cycle payments as needed
Monitor the integration between Ramp and Microsoft Dynamics 365 Business Central, research discrepancies or failed transactions, and assist with resolution
Respond to inquiries from vendors and internal teams regarding invoices, payments, expenses, and other accounts payable matters
Monitor outstanding invoices and approvals and proactively follow up with appropriate stakeholders to ensure timely processing
Research and resolve invoice, payment, vendor, expense, and coding discrepancies through resolution
Assist with vendor maintenance and help ensure vendor records and supporting documentation remain accurate and complete
Prepare and monitor positive pay files and exceptions, as applicable
Review employee expense reports and corporate card transactions for appropriate supporting documentation, coding, and compliance with company policies
Support administration of Ramp, including employee access, corporate cards, expense requirements, and routine user questions or troubleshooting
Support month-end close activities related to accounts payable, including AP-to-GL reconciliation, researching discrepancies, and preparing supporting documentation
Assist with general ledger account reconciliations and other accounting projects as assigned
Support the monthly billing process by pulling, reviewing, and organizing supporting documentation, including expense reports, vendor invoices, and other applicable records
Maintain organized accounts payable records and supporting documentation and assist with audit and year-end requests as needed
Check and organize mail in the office and assist with light administrative tasks as needed
Assist with ad hoc Finance and accounting projects as assigned