Accounting/Accounts Payable Specialist

Mercer Island School District 400•Mercer Island, WA

3d•Onsite

About The Position

Under the general supervision of the Director of Finance, the Accounting/Accounts Payable Specialist is responsible for financial reporting, accurate accounting of expenditures and revenues, accounts receivable, procurement card processing, accounts payable, budget development support, staff travel and reimbursements, Food Service processes and purchase orders. In addition, provides administrative support to the Assistance Superintendent of Finance and Operations.

Requirements

Associate’s degree in accounting and three years of relevant experience, or equivalent combination.
Ability to work effectively with parents and school staff to build trust and effective working relationships.
Strong communication and interpersonal skills.
Positive customer service orientation.
Demonstrated ability to work with diverse populations.
Ability to use good judgment in identifying and responding to critical issues.
Demonstrated skill in written and oral communications.
Knowledge of fiscal management practices.
Strong technology skills including database management and keyboard experience.
Ability to perform duties in accordance with all District and State requirements and policies.
Eligible to pass the OSPI check and work in a K-12 public school setting.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to read and interpret complex documents such as financial agreements, laws, rules and regulations.
Ability to write routine reports and correspondence.
Demonstrated ability to communicate in a professional manner both orally and in writing.
Ability to speak effectively with other employees and/or the public.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

Nice To Haves

3-5 years of background accounting experience preferred.
K-12 public school experience in accounting and finance preferred.
Working knowledge of Qmlativ(Skyward), Washington School Information Processing Cooperative (WSIPC) software is strongly preferred.

Responsibilities

Ensure comprehensive accounting and financial reporting systems and procedures.
Maintain expenditure controls; Prepare journal entries and budget transfers.
Establish and maintain a variety of files and records; prepare a variety of reports and correspondence as required.
Reconcile bank statements as necessary.
Maintain current knowledge of rules, regulations, legislation, technology, and procedures governing school business and finance; learn new skills as required.
Develop and recommend new procedures.
Create and maintain process and procedural documentation for the Business Team and make recommendations to team for process improvement.
Prepare accounts receivables invoices for District programs and operations, all funds.
Process food service free/reduced applications and consent to share forms; prepare notifications letters.
Provide backup to Budgeting & Accounting Coordinator as needed.
Support the Assistant Superintendent of Finance & Operations as needed.
Perform related duties as assigned.
Maintain accurate accounts payable records, including filing, retrieving, matching invoices, and auditing for accuracy.
Enter payment information into the computer system and ensure accuracy for generating invoices and capturing discounts.
Process vendor payments, travel reimbursements, and eligible purchases according to District policies.
Assist in 1099-misc forms per IRS regulations and compensating tax reports.
Reconcile vendor billing statements and provide necessary reports.
Support Accounts Payable/Purchasing Specialist.
Provide assistance during audits by maintaining records and offering necessary information.