Accounting Assistant - Accounts Payable

Boice-Willis•Rocky Mount, NC

About The Position

This role involves managing the Accounts Payable process, ensuring efficient and accurate processing of invoices and payments. The Accounting Assistant will assist in improving AP processes, handling invoice approvals, data entry, payment processing, and account reconciliations. The position also includes managing credit card relationships, resolving vendor issues, maintaining database integrity for IRS compliance, and preparing financial schedules. Additionally, the role involves processing journal entries, annual 1099 reporting, managing customer relationships, processing patient refunds, and assisting with expense reconciliations and sublease invoices.

Requirements

Good customer service skills and ability to work with a diverse range of vendors, employees, and other stakeholders.
Strong verbal and written communication skills, with the ability to effectively address inquiries, resolve issues, and proactively identify solutions involving vendors and internal personnel.
Strong organizational and time-management skills, with strong attention to detail and the ability to prioritize and manage multiple tasks/deadlines.
Ability to work as a collaborative team member, contribute to a productive work environment, and willing to assist colleagues as needed.
Proficient in computers and business software applications, including word processing, databases, spreadsheets, and general ledger/accounting systems.
Strong data-entry skills with speed and accuracy; proficiency with 10-key calculators and keyboarding is required.
Professional demeanor, with ability to maintain confidentiality and handle sensitive financial and employee information appropriately.
Proficient in Excel, including the ability to use spreadsheets effectively for accounts payable and financial recordkeeping activities.
Two years of work experience in a high-volume fast-paced office environment.

Responsibilities

Follow standard operating procedures within the Department to facilitate efficient and accurate processing of invoices and payments.
Assist with developing, recommending, and implementing system and procedural changes to improve the Accounts Payable process.
Obtain approval, code for payment, and perform data entry of all invoices/requisitions to ensure timely payment.
Process and distribute Accounts Payable checks and ACH payments.
Reconcile assigned balance sheet accounts to include Accounts Payable and bank accounts.
Serve as the Administrator for Bank Credit Card relationship.
Review all vendor statements and research and resolve outstanding issues.
Maintain the accuracy and integrity of databases to ensure accurate remittance information and IRS compliance.
Maintain organized documentation of all Accounts Payable invoices and requisitions.
Maintain and reconcile Financial Schedules monthly to the General Ledger.
Prepare and post accurate journal entries as assigned.
Process Annual 1099 reporting.
Manage relationships between Accounts Payable and internal and external customers, including training on standard operating procedures.
Process patient refund requests weekly.
Assist with monthly expense account reconciliations.
Prepare invoices for subleases.