Accounting & Billing Assistant – Accounts Payable
About The Position
The Accounting & Billing Assistant supports the Accounts Payable division by processing invoices, assisting with billing activities, and maintaining accurate financial records. This role ensures that vendor payments, billing documentation, and financial entries are handled efficiently and accurately, contributing to smooth AP operations and compliance with accounting standards. Working closely with the AP Manager and the broader Finance team, this role is central to keeping vendor relationships and billing cycles running on time, with minimal discrepancies and strong documentation across every step of the process.
Requirements
- Bachelor's degree in Accounting, Finance, or a related field (or equivalent practical experience)
- 1-2+ years of experience in accounts payable, billing, or general accounting support
- Proficiency with QuickBooks or similar accounting software
- Strong Excel/Google Sheets skills and high attention to detail
Nice To Haves
- Detail-oriented, organized, and reliable
- Skilled at multitasking across billing and accounting activities
- Proficient with accounting systems, spreadsheets, and record-keeping
- Strong communicator who collaborates effectively with vendors and internal teams
- Proactive in problem-solving and committed to accurate, timely work
Responsibilities
- Support vendor invoice processing and ensure accuracy in records
- Assist with billing activities, ensuring invoices are properly issued and tracked
- Maintain accurate financial entries in accounting systems such as QuickBooks
- Process payments and assist in billing documentation on a daily basis
- Identify issues or discrepancies in invoices or billing records and escalate to the AP Manager
- Support reconciliations and billing cycle activities on a weekly basis
- Contribute to month-end close by ensuring billing records are updated and accurate
- Assist the AP Manager with compliance reporting and audits on a quarterly basis
- Partner with the AP Manager and reconciliation staff to align entries
- Coordinate with vendors and internal teams to resolve invoice or billing issues
- Communicate proactively with the Operations team on vendor and transaction support
- Support maintenance of AP data in QuickBooks
- Ensure billing and accounting documentation is up-to-date in reporting tools
- Maintain organized, accurate records to support timely audits and reconciliations
Benefits
- Competitive salary and performance-based growth
- Holiday and birthday gifts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
