Accounting Assistant (Accounts Payable)

City of Bloomington • Bloomington, MN

4d • Onsite

About The Position

The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable. The position involves preparing accounts payable checks and electronic fund transfer payments, coordinating with vendors and City departments, answering inquiries, training employees on invoice processing, coding invoices, ensuring timely payments, researching and resolving vendor questions, preparing annual 1099s, maintaining records, adhering to internal controls, and incorporating new technology. The role requires strong problem-solving, analytical, and organizational skills, proficiency in Microsoft Office (especially Excel), and the ability to communicate effectively and work independently.

Requirements

• Two-year college degree in Accounting or Business or in lieu of degree five years related experience in the listed essential duties
• Two years of office experience
• One year customer service work experience
• One year experience, within last three years, working with financial accounting software
• Proficiency with using Microsoft Office application, particularly Excel
• Excellent problem solving and analytical skills
• Extremely detail oriented with strong follow-up skills
• Good mathematical aptitude and organizational skills
• Proficient in Microsoft Office suite, including advanced Excel functionality
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and solve problems with little direct supervision
• Ability to complete work assignments in a thorough, accurate and timely manner
• Ability to maintain effective working relationships with the public and City employees
• Ability to keep supervisor informed of work-flow issues

Nice To Haves

• Experience in processing accounts payable.
• Experience or knowledge of governmental accounting principles and practices.
• Experience using Tyler ERP or similar ERP system.
• Experience extracting data from software systems.

Responsibilities

• Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
• Coordinates with other positions that are responsible for the set up and maintenance of vendor records
• Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
• Collects W-9s from all vendors
• Answers inquiries from staff throughout the City regarding invoices in a professional manner
• Assists with training City employees on invoice processing and approvals
• Codes invoices to the proper account within the chart of accounts
• Works with all City departments to ensure timely receipt of invoices and approvals
• Ensures invoices are paid timely according to State Statute
• Researches and resolves vendor questions
• Prepares annual 1099s
• Maintains necessary records, including filing various back-up documents and other miscellaneous materials
• Adheres to internal controls, policies, and procedures
• Reports any events of non-compliance with City policies and procedures
• Incorporates new technology and best practices into the payment process
• Compiles, analyzes, and summarizes large amounts of data to be used internally and externally
• Collaborates with Purchasing to follow Purchasing policies and procedures
• Performs other duties and responsibilities as apparent or assigned

Benefits

• Benefits Eligible

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree