Accounts Payable Specialist

Northern Lakes Community Mental Health Authority•Traverse City, MI

2d•Onsite

About The Position

Northern Lakes Community Mental Health Authority is seeking an Accounts Payable Specialist to join their team. This role provides administrative support to the Chief Financial Officer and the Reimbursement Manager. The primary accounting functions include analyzing and processing weekly vouchers, maintaining the general ledger system, and forecasting fiscal year cash flow needs.

Requirements

Associate's degree with a minimum of four (4) years related experience will be considered.
Skills testing will be administered.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Perform check runs and process ACH/direct deposit payments.
Review all purchase orders and invoices for appropriate documentation and approval and ensure documentation meets governmental standards prior to processing bills in general ledger.
Upload electronic invoices from billing software into general ledger system and ensure all information is accurate.
Assess invoices and claims for proper posting to accounts, cost centers, and dimensions for accurate costing.
Reconcile multiple agency credit card account statements to ensure all documentation is present and follow up with internal personnel when further documentation is needed.
Review, research, and reconcile invoice discrepancies.
Generate various financial reports for data analysis on a weekly, monthly, and quarterly basis.
Process and finalize monthly wire transfers and direct withdrawals in general ledger system.
Maintain, organize, and update a filing system for voucher documentation, records, and documents, to ensure easily accessible information.
Provide supporting documentation as needed for annual financial audit.
Maintain correspondence with vendors and respond to and resolve inquiries.
Manage petty cash reconciliations.
Complete PA-423 quarterly reporting.
Process MDHHS Food Assistance Program financial data monthly.
Place monthly BATA ticket orders and distribute them to staff and consumers.
Maintain vendor W-9 files and enter 1099 designation based on appropriate laws.
Maintain and reconcile general fixed asset account group.
Assist, support, and provide guidance to accounting department staff.
Develop and maintain complex systems of information gathering and reporting to meet the needs of the team and/or agency.
Provide guidance, direction, and information to employees and supervisors on specific situations that arise.
Assist in the development of policies and procedures for the team or area of expertise to maintain appropriate standards in compliance with regulatory bodies.
May serve back-up for all other accounting functions.