Accounts Payable Specialist

LUV Car Wash•Gilbert, AZ

7d•Onsite

About The Position

LUV Car Wash was founded in Sept of 2021, and we have rapidly grown to over 80 locations in 6 states, including CA, NV, FL, GA, PA, and NJ. We are looking to add an Account Payable Specialist to our growing team to help us continue our mission to become the best car wash in the industry. General Summary of Duties: The Accounts Payable Specialist is responsible for processing invoices, maintaining accurate vendor records, supporting timely payments, and assisting with month-end close activities. This role requires strong attention to detail, organization, follow-through, and the ability to work effectively in a fast-paced, high-volume environment while communicating professionally with vendors and internal teams.

Requirements

3-5 years of AP experience preferred
Experience in high-volume, multi-location AP environments preferred
General understanding of accounting principles and debits/credits
Strong data entry accuracy and organizational skills
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Proficient in Excel and accounting systems
Experience with AP Management Platforms: Ramp preferred. FloQast a bonus.

Nice To Haves

Strong attention to detail and organizational skills
Critical thinking and problem-solving ability
Ability to identify inconsistencies, unusual transactions, and potential issues
Ownership mentality, reliability, and follow-through
Professional skepticism and willingness to ask questions
Adaptability and comfort learning new systems and processes
Ability to work independently while collaborating with operations and accounting teams
Interest in process improvement and workflow efficiency

Responsibilities

Review, code, and process vendor invoices accurately and timely
Maintain organized electronic files and supporting documentation in SharePoint
Match invoices to supporting documentation
Route invoices through approval workflows and follow up on outstanding approvals
Verify proper GL coding, location coding, and supporting backup
Process credit memos and manual payments
Maintain vendor records, W-9s, and payment instructions
Research and resolve invoice discrepancies and vendor inquiries
Reconcile vendor statements and identify missing invoices or credits
Assist with month-end close tasks including AP accruals and reconciliations
Monitor AP inboxes and ensure invoices are entered within established timelines
Support audit requests and document retention requirements
Help improve AP processes, organization, and workflow efficiency
Assist with mail handling, document scanning, and occasional check processing
Job holder must demonstrate current competencies applicable to the job position. Every employee is required to remain updated on company policies and affairs through appropriate sources, such as the internal employee website.