Accounts Payable Specialist

DensityAI•Mountain View, CA

9d•Onsite

About The Position

Own accounts payable end to end at a fast-scaling AI-hardware company. As our dedicated AP Specialist, you’ll be the person vendors and employees actually deal with — processing invoices, running payments, onboarding new suppliers, and managing travel and expense. Reporting to the Controller, you’ll take AP from a shared responsibility to a real function with clean process behind it. This is a hands-on role at a company where the vendor base is unusually complex: foundries and OSAT partners overseas, contract manufacturers, EDA and IP licensors, lab equipment, and a team that travels internationally to make all of it happen.

Requirements

3+ years of accounts payable experience, ideally at a high-growth company
Hands-on with an ERP or accounting system (NetSuite, QuickBooks, or equivalent) and AP automation tools (Bill.com, Ramp, Brex, Coupa, or similar)
Experience administering a travel and expense platform (Navan, Expensify, Brex, or similar)
Strong Excel skills and comfort reconciling high transaction volume accurately
Detail-oriented and organized, with genuine ownership of your close deadlines
Clear, service-minded communicator — you’ll be the face of finance to both vendors and employees
Comfortable building process where none exists yet, and improving it as volume grows
Work authorization is required at start; we provide immigration support to secure or transfer status.

Nice To Haves

International and multi-currency payments, W-8BEN-E and withholding, or 1099 filing experience
Hardware, manufacturing, or semiconductor industry background
Experience supporting an audit or implementing AP automation

Responsibilities

Own the full AP cycle — invoice intake, coding, approval routing, three-way match against POs and receipts, and payment runs
Manage vendor onboarding and maintenance: W-9 and W-8BEN-E collection, banking details, payment terms, and keeping the vendor master clean and accurate
Partner with Supply Chain and Procurement on PO matching, receipts, and invoice discrepancies — and be the person who chases them down
Process international and multi-currency payments, including wires, and track FX and fee impacts
Run the travel and expense program: expense report review and approval, corporate card administration, policy compliance, and employee support
Support domestic and international travel logistics and booking, including trips to foundry, OSAT, and manufacturing partners
Perform month end and quarter end close activities — journal entries, accruals, amortization reconciliations, aging review, and vendor statement reconciliation
Perform fixed asset accounting including capitalization, depreciation, asset verification per accounting policies
Prepare and review balance sheet reconciliations and month-over-month flux analysis, with clear written explanations of drivers for the Controller
Serve as the primary contact for vendor inquiries and payment status, and keep those relationships smooth
Prepare 1099 filings and support annual audit requests with clean documentation
Build and document AP and T&E policies, controls, and workflow as the company grows