Accounts Payable Specialist | Irvine, CA

Trinity Property Consultants • Irvine, CA

2d • $70,340 - $72,000 • Onsite

About The Position

As an Accounts Payable Specialist, you’ll play a key role in supporting the financial operations of our organization. You will ensure invoices are accurately processed, vendor accounts are up to date, and payment issues are resolved quickly. This role is ideal for someone who is detail-oriented, organized, and thrives in a fast-paced environment where accuracy and efficiency are essential.

Requirements

• High school diploma or equivalent required.
• 1–2 years of Accounts Payable experience is required.
• Working knowledge of Microsoft Office; Excel and Yardi/PayScan is required.
• Availability for nights, weekends, and holidays as needed.
• Occasional travel for company events or meetings.
• Active participation in team functions and regional or company activities is expected.
• Regular periods of sitting, standing, walking, as well as use of hands and arms.
• Occasional climbing may be required.
• Extended use of computers or telephones is also necessary.
• May require lifting up to 25 pounds independently.
• Ability to respond promptly to both visual and auditory alarms is essential.
• Ability to work both indoors and outdoors under various weather conditions, including rain, snow, heat, hail, wind, and sleet.

Nice To Haves

• Detail Orientation: Strong accuracy, organization, and time management skills.
• Customer Service: Ability to clearly communicate with vendors and internal stakeholders.
• Multitasking: Comfortable handling multiple priorities and meeting deadlines.
• Problem Solving: Ability to research and resolve invoice or payment issues efficiently.

Responsibilities

• Enter invoices with accuracy and audit for completeness and compliance.
• Process check runs and prepare payments in accordance with company policies.
• Maintain organized digital and physical records for all payables documentation.
• Research and address past-due balances.
• Resolve vendor inquiries and discrepancies in a timely, professional manner.
• Provide excellent customer service to internal teams and external partners.
• Assist with month-end closing tasks related to payables.
• Monitor invoice workflow through Yardi/PayScan.
• Support the Accounts Payable team with special projects and process improvements.

Benefits

• Medical, Dental & Vision: Highlights include company-paid individual PPO-HSA plan (with $1,200 annual employer contribution); HMO options for California residents. Dental and vision premiums fully covered for employees; dependent coverage available at an additional cost.
• Retirement Plans (401K): Company matches 1/3 of the employee’s contribution up to 2% of salary.
• Life & Disability Insurance: Up to $100,000 of life insurance and AD&D, plus short- and long-term disability coverage. Supplemental life available for employee, spouse, and children.
• Time Off: 11 paid holidays, 2–4 weeks vacation depending on tenure, and sick leave as required by state and local regulations.
• Referral Bonuses: $1,000 for eligible employee referrals.
• Volunteer Time Off: Up to 16 hours annually (8 personal volunteer, 8 company-sponsored).
• Perks: Professional development, tuition reimbursement, employee discounts, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED