Accounts Payable Specialist

Aston Carter•Branford, CT

6d•$26 - $32•Onsite

About The Position

The Accounts Payable Specialist supports day‑to‑day accounting operations with a strong focus on accounts payable within a construction environment. This role ensures accurate invoice processing, proper job cost allocation, and compliance with vendor and subcontractor documentation. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast‑paced, small‑team setting.

Requirements

Associate’s degree in Accounting, Finance, or equivalent hands-on experience.
1–3 years of accounts payable or general accounting experience; construction industry experience preferred.
Experience supporting AP functions for 30–40 vendors.
Strong understanding of job costing, retainage, and subcontractor billing processes.
Proficiency in Microsoft Excel and accurate data entry.
Familiarity with construction management/accounting software (Sage 300, Procore preferred).
Strong attention to detail, organizational skills, and ability to manage multiple priorities.

Responsibilities

Review, process, and accurately code 50–100 weekly invoices from suppliers, subcontractors, rental providers, fleet vendors, and others.
Ensure invoices align with purchase orders, contracts, and delivery/receiving documents (3‑way match).
Validate job cost distribution, including correct job numbers, phases, and cost codes.
Reconcile vendor statements and resolve discrepancies promptly.
Prepare weekly and monthly AP payment cycles.
Maintain vendor files, including W‑9s, insurance certificates, contracts, and compliance documents.
Assist with subcontractor payments, including lien waiver tracking and processing.
Respond to vendor and subcontractor inquiries professionally and in a timely manner.
Upload invoices and supporting documents into the company’s construction management and accounting systems (Sage 300, Procore).
Administer and reconcile company credit card, fuel card, and retail card accounts.
Ensure receipts and expenses are coded accurately and allocated to the correct jobs.
Assist with month-end closing tasks related to accounts payable.
Provide document support for internal and external audits.
Maintain company vehicle records, including service schedules and maintenance history.
Coordinate routine vehicle inspections, repairs, registrations, and renewals.
Provide additional accounting or administrative support as needed.