Acct Payable Specialist

Verst Logistics•Walton, KY

About The Position

The Accounts Payable Specialist is responsible for accounts payable and accounting tasks for Verst Group Logistics and related companies. The role handles invoice and payment processing, supplier and carrier records, account monitoring, reconciliations, reporting, month-end closing, and compliance with company policies and regulatory requirements. The position works with internal users, suppliers, and customers, and assists the Accounts Payable Manager with 1099 activities and assigned projects. Other accounting and business duties may also be assigned.

Requirements

At least three years of accounts payable experience.
Effective communication and interpersonal skills.
Ability to prioritize, organize, and manage multiple tasks to meet deadlines.
Ability to work cooperatively and collaboratively with employees, management, and customers across the organizations.
Knowledge of and proficiency with Excel.
Knowledge of and proficiency with Microsoft Great Plains, or experience with other accounting software if Great Plains experience is not available.
Strong analytical skills.
Ability to work independently with minimal daily direction to accomplish business objectives.
Ability to perform the essential functions of the job, with or without reasonable accommodation.

Nice To Haves

Associate or bachelor's degree in accounting, finance, or business.
Knowledge of and proficiency with Coupa, or experience with another procure-to-payment accounts payable automation software.

Responsibilities

Provide accounts payable customer service by responding to AP email boxes and phone calls from internal and external customers.
Issue payments according to Accounting Department guidelines, and post Coupa invoices and payment batches in Great Plains (GP).
Monitor bank accounts for drafted amounts, create invoices in Coupa for processing, and create manual payments.
Create carrier records and carrier payment accounts in GP, update carrier details as needed, and review and post daily McLeod batches.
Enter limited AP invoices for non-compliant Coupa suppliers, Payroll/HR-related invoices, utilities, and other assigned categories.
Access supplier portals to obtain invoices and make payments through those portals.
Identify and convert non-compliant Coupa suppliers for invoicing.
Research and resolve Coupa invoice and payment issues.
Complete the closing process for Verst Group Logistics and related companies.
Assist the AP Manager with 1099 activities.
Reconcile the American Express statement and enter required transactions in GP.
Maintain current supplier statement status.
Keep the checking account register current for Coupa and cash-related transactions.
Work with Coupa users and suppliers to keep Coupa Analytics reports current, including Invoices Pending Receipt, Action and Approval, Received Not Invoiced, and disputed and rejected invoice status reports.
Ensure compliance with company policies and regulatory requirements, including tax regulations and internal controls intended to prevent fraud.
Assist the AP Manager with assigned projects.
Perform other accounting and business duties as assigned.