Accounts Payable Specialist

Intivity Inc•East Rochester, NY

14h•$23 - $25

About The Position

The Accounts Payable Specialist is responsible for performing the necessary activities to prepare, process, and maintain accurate and timely payment of invoices incurred by the company. This role supports the financial operations of the organization by ensuring invoice integrity, managing vendor communication, assisting with month-end closing procedures, and maintaining compliance with internal controls. The ideal candidate will be highly organized, detail-oriented, and experienced in reconciling financial data, processing payments, resolving discrepancies, and supporting audit and reporting functions. A strong understanding of general ledger principles, documentation best practices, and vendor relationship management is essential for success in this role.

Requirements

Two year college degree.
Two years of accounts payable experience.
Ability to make administrative/procedural decisions and judgments.
Ability to work independently, investigates problems, initiate solutions, work under deadline constraints, and manage multiple tasks.
Strong organizational skills including the ability to manage multiple projects and details simultaneously.
Strong verbal and written communication skills including sensitivity and ability to work with confidential information.
Ability to develop and maintain accurate records and data files.
Excellent customer relations skills.

Responsibilities

Invoice Processing & Documentation
Review invoices for appropriate documentation and approval prior to processing
Enter and upload invoices into accounting software
Process invoices and check requests in an accurate and timely manner
Payment Processing
Verify costs before PO payment processing
Pay vendors with check, ACH, credit card, or vendor online portals
Vendor Communication & Issue Resolution
Communicate with vendors regarding payment status, invoice requests, and inquiries as needed
Research and resolve accounts payable and/or accounts receivable issues with vendors
Process credit applications, resale certificates, and maintain trade references
Reporting & Month-End
Perform Month-End closing duties, final cost adjustments, and cost verification review
Support preparation of reports as needed for month-end or audit processes
Review Open Deposits and Accounts Payable aging
KPI reporting
Compliance, Internal Controls, & Reconciliation
Ensure all invoice processing adheres to internal control policies
Maintain organized and accurate records
Provide supporting documentation for audits
Contribute to the overall success of the Company by performing all assigned duties in a professional, timely, and accurate manner.
Follow all Company safety policies and procedures as set forth in the Employee Handbook, Corporate Safety Manual and any local regulations.