Accounts Payable Specialist

Armstrong World Industries•Lancaster, PA

16d

About The Position

Reporting to the Accounts Payable Manager, the Accounts Payable Specialist would effectively support the accounts payable function to ensure best in class performance for productivity, quality and customer satisfaction regarding vendor payments and other related support functions. What’s in it for you! Gain hands‑on experience with AP operations and enterprise-level financial systems. Collaborate with Finance, Procurement, Transportation, and vendors—building strong business relationships across the organization Work in a team that values accuracy, problem‑solving, and continuous improvement.

Requirements

Strong communication skills, both written and verbal.
Proven ability to organize and present materials to various levels of the organization.
Strong analytical ability and attention to detail.
Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.
Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
Strong computer skills including proficiency in Microsoft Office Suite.
High School or G.E.D. with 3-5 years of progressive accounts payable experience or an equivalent combination of education and experience.
Experience and knowledge of accounting practices and office procedures required.
Associate degree in accounting or business administration with an emphasis in accounting and a minimum of three years progressive AP experience or a combination of five years of position-specific education and/or progressive AP experience.

Nice To Haves

Working knowledge of SAP preferred.
Associate degree in finance, business or related field preferred.

Responsibilities

Handle all incoming mail for AP
Perform all AP scanning responsibilities
Serve as a key user and performs user acceptance testing for all scanning-related items.
Conduct invoice validation/indexing
Run and review miscellaneous reports.
Daily and ad hoc Review potential duplicate invoice logs
Manage mailbox issues for invoices.
Manage all check-room responsibilities including check printing
Maintain all paper files for Accounts Payable (P-card, T-card, etc.).
Coordinate and maintain off-site long-term document storage.
Help maintain record retention and could serve as coordinator for Financial Services.
Perform research on SUA credit card invoices.
Coordinate any required vendor mailings.
Collaborate with AP leadership to facilitate daily operations of AP Department from receipt of invoice to final payment.
Process miscellaneous payment requests.
Process invoices, including handling exceptions and obsoleting when necessary.
Manage third party check printing vendor.
Accurately respond to all audit and vendor requests for information.
Research discrepancies in vendor accounts and resolve problems.
Process refunds from vendors and generate journal entries.
Serve as the key user and perform acceptance testing for all systems upgrades, new functionalities and processes.
Review Dunning report and respond appropriately to vendors.
Manage Unclaimed Property process.
Perform various account research and reconciliations.
Collaborate to develop and maintain AP related procedures.
Support business goals by providing key-user and subject matter expertise on projects.
Facilitate collaborative working relationships between business units and vendors.
Demonstrate subject matter expertise in multiple AP disciplines including invoice processing, procurement integration, accounting, vendor master, and card management.
Demonstrate subject matter expertise in a variety of AP tools including VIM, ARIBA, Transportation integration, EDI incoming data, ACH processing.
Resolve conflict by recognizing the need for compromise and providing appropriate communications.
Work with Transportation to create accounting entries to relieve the necessary accruals.
Review the biweekly blocked invoice report and notifies responsible parties.
Resolve escalated issues and related requests.

Benefits

medical
dental
prescription drug
life insurance
401k match
long-term disability coverage
vacation and sick time
product discount programs
Personal development to grow your career with us based on your strengths and interests.
A casual work environment where we have a recognition program for our team, and service awards.
You will also be able to make the most of our fitness center and lunchtime cafe.
A working culture that balances individual achievement with teamwork and collaboration.