AP Specialist

BlueTeam•Boca Raton, FL

2d•Onsite

About The Position

The Accounts Payable Specialist functions as the key liaison between the vendors and the company on general compliance items, accurate contact lists, purchase order retention, and identifying the vendors by their respective trade and location. The AP Specialist will maintain excellent communication with all vendors and will build good relationships with both vendors and the field team.

Requirements

Strong working knowledge of Acumatica and familiarity with Shiggy or similar platforms.
Experience reconciling transactions and balances across multiple systems.
Excellent attention to detail and problem-solving skills.
Ability to manage multiple priorities and meet tight deadlines.
Strong written and verbal communication skills.
Proficiency in Microsoft Excel, including VLOOKUP, pivot tables, and reconciliation templates.

Responsibilities

Manage accounts payable using accounting software and other programs
Handle accounts payable for separate entities and vendors
Review invoices for appropriate documentation prior to processing be comparing purchase orders, prices, terms of payment and other charges
Perform invoice and general-ledger data entry
Generate Purchase Orders when necessary
Responsible for correspondence in several email folders
Establishing and maintaining relationships with new and existing vendors
Conduct monthly vendor account reconciliation
Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures
Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling account reconciliation
Assist in streamlining and improving the accounts payable process
Perform other related duties and assignments as required