Accounts Payable Specialist

Aston Carter•Boca Raton, FL

12d•$24 - $29•Onsite

About The Position

Process high-volume indirect invoices (both PO and non-PO) in the ERP system following standard procedures. Verify coding, approval routing, and supporting documentation for non-PO invoices. Perform 2-way and 3-way matching for PO invoices. Research and resolve invoice discrepancies with internal stakeholders. Monitor invoice aging and escalate overdue approvals or unmatched items. Communicate with vendors regarding invoice status, payments, and discrepancy resolution. Reconcile supplier accounts monthly and resolve outstanding issues. Maintain compliance with SOX controls and internal AP procedures. Ensure adherence to contract terms, including early-payment discounts and net terms. Provide documentation for internal and external audits. Generate AP reports such as aging summaries and other financial tracking documents.

Requirements

2+ years of experience in accounts payable.
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
Proficient in Microsoft Excel (pivot tables, VLOOKUP, etc.)
Experience with ERP/accounting systems (e.g., Great Plains, SAP)
Excellent written and verbal communication skills
Strong organizational skills and attention to detail
Experience in high-volume AP or shared services environments, preferred
Strong understanding of procure-to-pay (P2P) processes, direct spend purchasing, and inventory workflows.
Excellent organizational, communication, and follow-up skills.
High attention to detail, accuracy, and time management.
Knowledge of indirect taxes (VAT/GST) is a plus.

Nice To Haves

Experience in high-volume AP or shared services environments
Knowledge of indirect taxes (VAT/GST)

Responsibilities

Process high-volume indirect invoices (both PO and non-PO) in the ERP system following standard procedures.
Verify coding, approval routing, and supporting documentation for non-PO invoices.
Perform 2-way and 3-way matching for PO invoices.
Research and resolve invoice discrepancies with internal stakeholders.
Monitor invoice aging and escalate overdue approvals or unmatched items.
Communicate with vendors regarding invoice status, payments, and discrepancy resolution.
Reconcile supplier accounts monthly and resolve outstanding issues.
Maintain compliance with SOX controls and internal AP procedures.
Ensure adherence to contract terms, including early-payment discounts and net terms.
Provide documentation for internal and external audits.
Generate AP reports such as aging summaries and other financial tracking documents.