Accounts Payable Specialist

Virginia Information Technologies Agency•Lexington, VA

5d•$46,000 - $55,000•Onsite

About The Position

The Virginia Military Institute is accepting applications for a full-time Financial Services Accounts Payable Specialist in the Procurement/Accounts Payable Department. This individual will serve as the point of contact for processing state-related payments, as well as the primary backup for local fund expenditures and Institute travel-related reimbursements.

Requirements

Knowledge of basic accounting principles and processes.
Strong general math skills.
Strong interpersonal, customer service, and communication skills.
Proficiency in the use of computer software and programs such as MS Outlook, Word and Excel.

Nice To Haves

Experience with Ellucian Colleague (or similar) financial accounting system.
Familiarity with the Commonwealth’s Accounting Policies & Procedures Manual (CAPP Manual)
Prior Accounts Payable experience.

Responsibilities

Ensure the propriety of Institute expenditures.
Ensure that each request for disbursement is appropriately supported by adequate documentation and that all necessary approvals are obtained.
Review disbursement requests and invoices for mathematical accuracy and appropriate expenditure code assignment.
Verify expense with Colleague P.O. and/or eVA order, as applicable. Document any discrepancies on P.O. and resolve with the Purchasing Office before processing.
Process vouchers in a timely manner to ensure prompt payment deadlines are met.
Research and respond to questions as needed from departments and vendors regarding the status of paid and unpaid invoices.
Process ‘stop payments’ as necessary.
Generate daily reports and reconcile disbursements.
Assist with processing local fund and travel vouchers, as required.
Ensure 1099 reportable payments are properly recorded as such when processed for payment.
Ensure vendors are properly entered into Colleague and obtain respective COVA Form W-9.