Accounts Payable Specialist

Aston Carter•Springfield, MA

6d•$26 - $28•Hybrid

About The Position

A mission-driven, non-profit healthcare organization in downtown Springfield is seeking a detail-oriented Accounts Payable Specialist for a temporary assignment. This position is ideal for someone who thrives in a high‑volume, paper-based AP environment and excels at maintaining accuracy, organization, and timely vendor payments.

Requirements

2+ years of accounts payable experience, preferably in healthcare, non-profit, or other high‑volume settings.
Strong data-entry accuracy and attention to detail.
Advanced Excel skills, including: XLOOKUP/VLOOKUP, INDEX/MATCH PivotTables and large dataset management Filters, sorting, data validation, conditional formatting
Strong reconciliation and problem-solving abilities.
Clear, professional communication skills and a vendor-facing demeanor.
Ability to work onsite in Springfield and manage paper-based processes (filing, scanning, document control).
High integrity and confidentiality, especially in a healthcare environment.

Nice To Haves

Experience in multi-site or program-based organizations.
Familiarity with non-profit accounting concepts and month-end close support.
Prior experience working in a community health center or mission-driven healthcare setting.

Responsibilities

Receive, sort, stamp, and route paper invoices and vendor statements; ensure accurate and timely coding and data entry.
Enter invoices, credits, and adjustments while verifying quantities, pricing, approvals, and documentation.
Match invoices with purchase orders and receiving documents following internal controls.
Set up and maintain vendor records; respond to vendor inquiries regarding payments, discrepancies, and invoice status.
Reconcile vendor statements to the AP subledger; investigate and resolve missing invoices, credits, duplicates, and variances.
Prepare weekly check runs/ACH support, obtain approvals, and ensure timely payment processing.
Use advanced Excel to track invoice queues, statement reconciliations, aging, and exceptions; maintain spreadsheets to improve visibility and accuracy.
Support AP accruals, cutoff processes, and audit documentation.
Identify workflow bottlenecks in paper processes and recommend practical improvements.