Automotive Dealership - Accounting Office Accounts Payable Specialist

Fletcher Jones Management West•Ontario, CA

38d•$25 - $30•Onsite

About The Position

The Fletcher Jones Family of Dealerships is hiring an Accounts Payable Specialist to join their centralized Regional Business Office team in Ontario, California. The ideal candidate will have at least 3 years of experience in an automotive dealership environment and will be responsible for accurately processing and recording accounts payable transactions, ensuring timely vendor payments. This role demands strong organizational skills and the ability to thrive in a fast-paced setting.

Requirements

Minimum of 3 years in Accounts Payable in an automotive dealership environment.
CDK experience.
Excellent computer skills including, but not limited to Excel, Word and Outlook.

Responsibilities

Monitors the timely submission of payable invoices to the business office. Obtains proper approvals and attaches required supporting documentation prior to posting into accounting.
Posts approved invoices into CDK on a daily basis insuring that all expenses are recorded in the proper accounting period. Notifies management of any discrepancies if they occur.
Maintains vendor account records verifying that the statement balance and G/L balances agree. Discrepancies are properly documented and submitted to management prior to payment.
Creates new vendor records ensuring that company guidelines are being adhered to. Properly identifies and maintains 1099 records for year-end reporting.
Maintains proper petty cash records notifying management immediately of any shortage or irregularities.
Processes invoices in a timely manner avoiding late fees, interest charges or penalties from being assessed. Remits payments timely in order to capture vendor discounts wherever available.
Accurately and efficiently generates expense details workbook for monthly review.
Assist with the reconciliation and posting of prepaid and accrual accounts.
Post and reconcile advertising expenses according to advertising budget. Notifies management and irregularities.