Accounting Specialist (Accounts Payable)

Broward County•Fort Lauderdale, FL

4d•Onsite

About The Position

Performs highly technical work reading, analyzing and auditing contracts. Works under close to general supervision according to set procedures but determines how or when to complete tasks.

Requirements

Requires one (1) year of experience in bookkeeping, payroll or closely related experience
Possess and maintain a valid Florida Class E Driver's License based on area of assignment.

Nice To Haves

Bachelor's degree in accounting or finance
PeopleSoft Certification (Finance)
Microsoft Outlook/Excel Certification
Accounts Payable Certified Associate/Professional
Accounts Payable Experience
Auditing Experience

Responsibilities

Researches, analyzes and/or audits payments and retainage requests for compliance with agreement(s)/contract(s); processes payments to vendors according to the contract or agreement; creates, calculates, reviews, and maintains records of payment, retainage transactions, non-encumbered transactions, etc. for accounting, auditing, and budgeting.
Monitors budget expenditures in order to ensure funds are available in appropriate accounts to purchase required supplies, materials, and equipment; makes budget transfers, creates journal vouchers, processes daily deposits, petty cash and reimbursement requests, etc.
Reviews all P-Card (purchasing card) Transmittals and E-Payables (electronic payables) invoices; checks for appropriate documentation and approval prior to payment; uploads invoices, runs reports, makes necessary corrections to rejected general ledger.
May process payroll-audit timesheets, timecards and leave requests; notifies appropriate managers and supervisors of missing timesheets, leave requests, signatures, and adjustments; codes and enters all information; calculates amounts to be withheld from employee pay for child support, tax levies and other garnishments; audits, prepares and inputs all manual payroll checks, voided checks, other pay adjustments in accordance with County policy and State and Federal laws; audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with all rules and regulations.
Reviews all requisitions for completeness and competitiveness before submittal to administration for final approval.
Prepares purchase requisitions for small purchases; prepares solicitation bid document for informal quotation requests; secures the bid process for informal quotation request; obtains competitive quotations from vendors; analyzes responses to determine lowest and best vendor; prepares bid tabulation and places purchase orders; prepares documentation for proper files on each procurement.
Performs basic business (verbal and electronic) communication, document preparation, etc.; creates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.
Provides customer service in person and via phone in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to the appropriate persons.
Performs related work as assigned.

Benefits

Eleven (11) paid holidays each year
Vacation (Paid Time Off) = 2 weeks per year
Tuition Reimbursement (Up to 2K annually)
Up to 40 hours of Job Basis Leave for eligible positions
Paid Parental Leave
Health Benefits
High-Deductible Health Plan – bi-weekly premiums: Employee $10.90 / Family $80.79 Includes a County Funded Health Savings Account of up to $2,000 Annually
Consumer Driven Health Plan – bi-weekly premiums: Employee $82.58 / Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation
County matches up to $2,000 a year