Accounting Specialist - Accounts Payable

Grant County Public Utility District•Ephrata, WA

6h•$31 - $47•Onsite

About The Position

Under general supervision, performs a variety of accounting and accounts payable functions to support the accurate and timely processing of invoices, payments, and financial records. Serves as the primary initiator of Accounts Payable processes, maintaining invoice workflow and ensuring compliance with established accounting policies and procedures. Provides support in general accounting, stores accounting, fund accounting, transportation accounting, and financial reporting activities. Works collaboratively with team members and communicates professionally with internal and external customers while representing Grant PUD in a positive manner.

Requirements

Associate’s degree (AA/AS) in accounting or a related field, OR one (1) additional year of relevant experience in lieu of degree.
Three (3) years’ progressively responsible experience in accounting, accounts payable, or other related field.

Nice To Haves

Bachelor’s Degree in Business Administration.

Responsibilities

Analyze all incoming invoices, contracts, purchase orders, directs, reimbursements and related documents; determine required approval workflows and route transactions to the appropriate approvers; verify documentation for completeness and accuracy; and facilitate timely entry into the financial system to ensure prompt, accurate, and efficient payment processing.
Maintain a working knowledge of vendor accounts and relationships; review and reconcile all vendor statements to ensure payments are properly processed and recorded; communicate payment related issues or discrepancies; and identify and resolve invoice irregularities that could impact accounts payable operations.
Troubleshoot purchase order and invoice processing issues within accounting systems; monitor invoice entry; and collaborate with other Grant PUD department staff such as Warehouse and Procurement when needed to resolve discrepancies.
Process invoices within financial systems and apply credits to the appropriate invoices; ensure data accuracy and integrity throughout the accounts payable process; establish and maintain vendor records in accordance with record retention requirements; ensure timely and accurate payables process and escalation of any issues as needed; serve as a lead SME for invoice processing to support workflow completion and process consistency.
Research and resolve sales and use tax problems; respond to accounts payable inquiries; identify opportunities for process improvements and operational efficiencies; assist with developing and maintaining procedures and tasks related to job duties; and act as a resource for accounts payable questions, concerns, and issue resolution.
If needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle/Asset Usage Policy, IS-TA-POL-001.
Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD/IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures, as well as NERC/WECC.
Actively participate in all aspects of our safety program, including but not limited to: Following all safety policies and procedures. Alerting supervisors and coworkers to unsafe or hazardous working conditions. Reporting any safety incidents or close calls within 24 hours to your supervisor; and Accepting feedback from supervisors and coworkers regarding your own safety performance.