ACCOUNTING OFFICER, ACCOUNTS PAYABLE

BDC • Montreal, QC

10d • Hybrid

About The Position

The Accounting Officer, Accounts Payable reviews, processes, validates, and oversees all invoices received, ensuring compliance with BDC’s policies, procedures, and invoicing requirements. The incumbent serves as a key resource for complex accounts payable matters by providing guidance, resolving escalated issues and discrepancies, supporting process improvements, and delivering excellent customer service to suppliers, employees, and management.

Requirements

• Diploma of College Studies (DEC) in business administration, Accounting or equivalent.
• 5 or more years of relevant experience in accounts payable, accounting operations, or a financial institution environment.
• Strong knowledge of accounting principles, accounts payable practices, internal controls, and expense management processes.
• Ability to act as a resource person for colleagues and internal partners, providing clear guidance and practical solutions.
• Strong attention to detail, high level of accuracy, and ability to identify risks, inconsistencies, and opportunities for improvement.
• Tact, diplomacy, discretion, and sound judgement when handling sensitive information or escalated situations.
• Excellent communication skills, written and spoken, in both official languages.
• Ability to work under pressure, organize work around tight deadlines, manage competing priorities, and support operational continuity.
• Ability to quickly grasp new concepts and contribute to the implementation of process or system changes.

Nice To Haves

• Knowledge of Concur, PeopleSoft, BMO online banking platforms, and related finance systems, an asset.

Responsibilities

• Review, process, validate, and provide oversight on all types of invoices received including complex or non-standard transactions, ensuring compliance with BDC’s established policies, procedures, delegated authority requirements, tax rules, and invoicing standards.
• Analyze, clarify, and resolve complex invoice issues, incorrect coding combinations, and purchase order discrepancies in collaboration with Procurement, requesting departments, Tax, Corporate Accounting and system support teams.
• Identify trends, document recurring issues, recommend improvements, and contribute to initiatives that increase the efficiency, quality, and control of invoice treatment processes.
• Maintain the accuracy of the vendor master database when creating new vendors or changing existing vendor information, while coordinating with BDC’s tax department to authenticate vendor information and ensure appropriate treatment of tax, resident, and non-resident requirements.
• Create, manage, and review wire payments directly in BMO’s online platform, ensuring appropriate controls, accuracy, and timely execution.
• Review and approve employee expense reports, ensuring compliance with BDC’s policies and procedures, specifically the Travel & Business Expenses Corporate Directive, and escalate exceptions as required.
• Act as a subject matter resource for employees and internal partners on the application of the Travel & Business Expenses Corporate Directive and support the resolution of complex or sensitive situations.
• Provide guidance to employees and internal partners regarding BDC policies, procedures, and tools related to invoice processing and accounts payable controls.
• Review and process Study Fees reimbursements for payment, ensuring proper approval from Delegated Authority and resolving discrepancies before payment.
• Deposit cheques received through DepositEdge, maintain supporting documentation, and ensure accurate coding instructions are provided to Corporate Accounting. Following successful deposit confirmation, securely destroy physical cheques in accordance with the cheque retention and destruction policy, including maintaining a destruction log, obtaining appropriate review/approval where required, and ensuring segregation of duties between cheque deposit and destruction activities.
• Maintain and improve documentation for key processes, ensuring procedures remain current, clear, and aligned with operational requirements.
• Manage and maintain general inboxes by responding to internal and external inquiries, prioritizing urgent matters, and ensuring timely follow-up.
• Build and maintain productive relationships with various departments by resolving discrepancies, advising on accounts payable requirements, and providing excellent customer service.
• Exercise sound professional judgement, integrity, and confidentiality when reviewing expense reports, invoices, vendor information, and payment-related matters.
• Participate in workshops and operational improvement initiatives with the Finance Applications team, provide informed feedback, and support testing or implementation activities when required.

Benefits

• Flexible and competitive benefits
• Employee Savings and Investment Plan where BDC matches part of your voluntary contributions
• Defined Benefit Pension Plan
• $750 wellness and health care spending account
• Paid vacation each year
• Five personal days
• Sick days as necessary
• Offices are closed from December 25 to January 1
• Hybrid work model

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree