Accounting Office Manager – Automotive Dealership

Napleton Autos•Oakbrook Terrace, IL

1d•$90,000 - $120,000•Onsite

About The Position

Napleton Automotive Group is seeking qualified Accounting Office Manager candidates for their Chicagoland-area dealerships. This role oversees all administrative, accounting, and clerical functions within the dealership office, ensuring accurate financial reporting, smooth deal processing, and full compliance with dealership and regulatory standards. This posting is not tied to a single location; qualified candidates will be contacted as opportunities arise across their stores.

Requirements

3+ years of office management or accounting experience in a dealership environment required
Strong working knowledge of dealership DMS platforms (Tekion, CDK, Reynolds & Reynolds, or similar)
Familiarity with deal file compliance, titling/registration processes, and F&I paperwork flow
Proficiency in Microsoft Excel and general accounting principles
Strong organizational skills with high attention to detail and accuracy
Ability to manage and lead a small administrative team
Excellent communication skills across departments and management levels

Nice To Haves

Prior experience with Tekion
Prior Payroll Experience
Experience supporting multiple rooftops or a high-volume store
Notary Public certification (or willingness to obtain)

Responsibilities

Oversee daily accounting operations, including accounts payable/receivable, payroll support, and bank reconciliations
Manage and audit deal files for accuracy and compliance prior to funding
Supervise office/administrative staff, including title clerks and cashiers
Prepare and review monthly financial statements and reporting for the General Manager and Controller
Ensure compliance with state DMV, titling, and registration requirements
Maintain accurate records within the dealership's DMS
Assist with month-end close processes and support annual audit preparation
Manage employee records, new-hire paperwork, and benefits administration coordination
Monitor cash handling procedures and daily bank deposits
Serve as a key point of contact between sales, finance (F&I), and accounting departments