Accounts Payable Specialist

Aston Carter•Minneapolis, MN

1d•Onsite

About The Position

The Accounts Payable Specialist processes invoices, credit card charges, and employee expenses with a high level of accuracy and attention to detail. This part-time role supports a small accounting team by managing day-to-day accounts payable activities, ensuring timely and accurate payments, and properly assigning costs to the correct jobs and phases. The position offers broad exposure to accounting functions and the opportunity to take on additional responsibilities over time.

Requirements

0–2+ years of accounts payable experience.
High school diploma or equivalent.
Hands-on experience with accounts payable processes, including invoice processing and payment preparation.
Ability to work with purchase orders and reconcile invoices to POs.
Basic proficiency in Excel, including sorting, filtering, and similar functions.
Strong attention to detail and accuracy in data entry and financial recordkeeping.
Ability to manage multiple tasks and meet deadlines in a part-time schedule.
Effective communication skills to work collaboratively within a small accounting team.

Nice To Haves

Interest in growing into a broader accounting role and taking on additional responsibilities over time.
Comfort working with credit card reconciliations and expense reporting.
Willingness to learn new systems and processes within the accounting function.
Strong organizational skills and the ability to maintain consistent work habits and schedules.

Responsibilities

Review vendor invoices to verify accuracy, confirm appropriate approvals, and reconcile amounts to purchase orders.
Make necessary changes and adjustments to invoices to ensure correct coding and alignment with purchase orders.
Enter invoices into the accounting system in a timely and accurate manner for payment processing.
Track and reconcile Elan and American Express (AMEX) credit card charges, ensuring all transactions are properly documented and coded.
Break down and assign Home Depot statement charges to the appropriate jobs and phases for accurate job costing.
Collect, review, and process all employee expense information, ensuring compliance with internal policies.
Maintain organized records of invoices, statements, and expense documentation to support reporting and audits.
Collaborate with the accounting team to resolve discrepancies related to invoices, purchase orders, and credit card charges.
Support additional accounting and finance tasks as needed, with the opportunity to expand responsibilities based on interest and capability.