Accounts Payable (AP) Specialist - Baxter Shared Services

Baxter Shared Services•Omaha, NE

About The Position

The Accounts Payable Specialist is responsible for supporting all aspects of the accounts payable function, ensuring transactions are processed accurately and in accordance with established procedures. This role helps maintain financial integrity by adhering to internal controls and company policies while supporting day-to-day accounting operations.

Requirements

Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle
Experience in accounting, billing, or related role is preferred
Ability to prioritize and handle multiple tasks
Strong customer service and interpersonal skills
Strong attention to detail

Responsibilities

Scan and upload invoices into the AP system; enter and post open-item invoices accurately
Monitor the AP ticketing system and respond to vendor inquiries regarding payment status in a timely manner
Maintain the monthly Accounts Payable expense checklist and review vendor statements for past due items
Contact vendors to obtain invoice copies and follow up on outstanding or past due invoices
Process payments and prepare manual checks as needed
Research, investigate, and resolve discrepancies or outstanding accounts payable items
Support year-end 1099 reconciliation, preparation, and submission
Develop a thorough working knowledge of dealership systems and processes
Assist with correspondence, mail processing, and special projects as needed
Maintain a professional appearance and adhere to company policies and procedures outlined in the Associate Handbook
Perform additional duties as assigned by management

Benefits

Competitive Pay
Flexible Work Schedule
Market-leading medical plans including PPO, HSA, and FSA options
Multiple Dental (includes orthodontics) and Vision plans
Varying Vacation and Sick Leave available Day 1
4 Week-Paid Parental Leave available Day 1
401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18
Short- and Long-Term Disability options
Accident and Critical Illness Plans
Basic Life, Pet, Legal, & Identity Insurance
Training and Development Opportunities for All Employees
Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more
Educational Reimbursement: General and specialized technical automotive degrees
Employee Assistance Programs
Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day