Accounts Payable (AP) Implementation Specialist

Breakwater Accounting + Advisory • Wilmington, DE

3d • Remote

About The Position

At Breakwater Accounting + Advisory, we help nonprofits and small businesses understand their numbers, improve operations, and grow with confidence. We are a woman-led, technology-forward accounting and advisory firm recognized as a Top Workplace by the Delaware News Journal for four consecutive years and named to the Inc. 5000 list of fastest-growing companies. We are seeking an Accounts Payable Implementation Specialist to help build and scale our AP service line. This role is ideal for someone who enjoys solving operational puzzles, improving systems, and creating efficient workflows. You’ll lead AP onboarding and implementation for new clients by configuring systems, designing workflows, troubleshooting integrations, documenting procedures, and ensuring smooth transitions to ongoing operations teams. This is a foundational role with significant growth potential as the department expands.

Requirements

• 3+ years of bookkeeping, AP, or accounting experience supporting small businesses and/or nonprofits
• Experience managing multiple client accounts or workflows simultaneously
• Hands-on experience with some or most of the following: QuickBooks Online, Xero, Bill.com, Ramp
• Strong process orientation and attention to detail
• Ability to troubleshoot systems and think critically about workflows
• Comfort learning and implementing new software platforms
• Strong organization and time management skills
• Self-starter mindset with the ability to work independently in a remote environment

Responsibilities

• Build and document scalable, repeatable AP workflows for client accounts
• Create standardized procedures to ensure consistency across engagements
• Configure and test AP systems, automations, and integrations
• Identify workflow gaps and recommend process improvements
• Lead AP setup for new client engagements
• Configure platforms such as QuickBooks Online, Xero, Bill.com, and Ramp
• Map charts of accounts and validate data flow accuracy
• Run initial AP cycles to test workflows before handoff to operations teams
• Create training documentation and support smooth client transitions
• Resolve sync issues and workflow errors across multiple systems
• Improve efficiency, accuracy, and scalability of AP operations
• Research and recommend new technology solutions and best practices
• Help establish best practices for a growing department
• Operate independently while collaborating cross-functionally
• Contribute to the future development of the AP service line

Benefits

• Five weeks PTO plus holidays
• Full benefits package + 401(k) match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed