Accounts Payable Specialist

Inline Filling Systems Inc • Palmetto, FL

2h • $55,000 - $65,000

About The Position

The Accounts Payable Specialist will be responsible for processing vendor invoices and debit memos, maintaining vendor records, performing account reconciliations, and collaborating with cross-functional teams. This role also involves identifying and resolving payment issues, managing ACH/check runs, assisting with audits and sales tax filings, and contributing to month-end close activities. The specialist will also maintain positive vendor relationships and assist with other projects as needed.

Requirements

• Accurate data collection, coding, and analysis for payment approval.
• Maintenance and updating of vendor records, including banking details.
• Performing account reconciliations, postings, and balancing.
• Cross-functional collaboration for Accounts Payable.
• Issue resolution affecting multiple departments.
• Identification and documentation of root causes for payment delays and errors.
• Implementation of corrective actions and monitoring of results.
• Maintenance of positive vendor relationships.
• Assistance with internal and external audits.
• Assistance with State Sales Tax filings.
• Management of weekly ACH/check runs.
• Assistance with corporate credit card reconstructions and bank reconciliations.
• Month-end close activities.
• Willingness to undertake additional project work.

Responsibilities

• Process vendor invoices and debit memos by accurately collecting, coding, and analyzing data for payment approval.
• Maintain and update vendor records, including banking details, ensuring accuracy and compliance.
• Perform account reconciliations, postings, and balancing to ensure timely and accurate financial reporting.
• Manage cross functional collaboration relating to Accounts Payable.
• Resolve issues that affect multiple departments.
• Identify and document root causes of payment delays & payment errors, implement corrective actions, monitor and report results.
• Maintain positive relationships with vendors.
• Assists with internal & external audits as the primary AP point of contact.
• Assist with the filling of State Sales Taxes.
• Manage ACH/check runs on a weekly basis.
• Assist with corporate credit card reconstructions and bank reconciliations.
• Month-end close.
• Open to other project work as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed