Accounts Payable Specialist

Morningstar Air Express Inc

2d•Onsite

About The Position

Morningstar Air Express is an industry leading provider of specialized air cargo services utilizing a fleet of B757, ATR72 and C208 aircraft operated on behalf of FedEx Canada. We excel at what we do thanks to an unsurpassed commitment to superior customer service and a positive corporate culture fostered by teamwork and collaboration. We pride ourselves on being a company that integrates safety in all we do. We are seeking an Accounts Payable Specialist to join the Finance team in Edmonton, at our head office located at the Edmonton International Airport. The position provides key support to the Finance department performing a variety of accounting and administrative functions.

Requirements

Proficient computer skills, especially data-entry skills;
Working knowledge of 3-way matching and the accounts payable cycle;
Proficiency in Microsoft Office Excel, Word, and Outlook;
Excellent time management, written and oral communication skills;
Proven working knowledge of finance and accounting principles/practices;
Strong organizational and problem-solving skills with attention to detail;
Diploma or certificate in Accounting, Finance, or a related field (or equivalent experience)

Nice To Haves

Experience with Sage 300 ERP and DocLink applications is a definite asset.

Responsibilities

Receive/review vendors’ invoices (email/mail) for both PO and Non-PO and indexing in DocLink, the digital document management system;
Dispute invoice errors and resolve in a timely manner;
Process vendors’ invoices in document management and accounting system with GL coding and detail description accuracy;
Ensure PO numbers match with goods receiving, quantity, and pricing referenced on the invoice. Non-PO invoices are recorded with proper approval;
Manage accounts payable posting invoices, handle all inquiries, and investigations, and escalate as needed;
Process of AP payment cheques, EFTs, and wires weekly;
Summarize and reconcile credit card statements with associated backup documentation;
Vendor maintenance, including validating new vendor setup;
Prepare AP aging report and reconcile to the general ledger control account for accuracy monthly;
Cancel / Void general cheques, EFTs, and or wires;
Act as a backup for Accounts Receivable specialist – invoicing, AR postings (including deposits and applying payments to correct invoices);
Provide occasional Reception relief including courier shipping, mail, uniform orders;
Assist with month end reconciliation/billing;
Other administrative duties.