Accounts Payable Specialist

Aston Carter•Riverside, CA

1d•Onsite

About The Position

This role is responsible for supporting day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger activities. Working under general oversight, the position handles detailed financial transactions, maintains accurate records, and provides administrative and analytical support to the accounting team. Duties include financial data processing, report preparation, research, and coordination of routine accounting tasks.

Requirements

Proven ability to manage and process a high volume of invoices and financial documents.
Strong analytical skills with excellent attention to detail and accuracy.
Exceptional organizational and time-management abilities.
Advanced proficiency with Microsoft Office applications.
Solid understanding of core accounting principles, including debits, credits, accruals, payment terms, refunds, and discounts.
Professional phone etiquette and customer service skills.
Ability to work independently with minimal supervision.
Minimum of five (5) years of relevant accounting or financial support experience.
Knowledge of Excel functions like pivot tables, VLOOKUPs, and SUMIFs.

Nice To Haves

Familiarity with Sage is preferred but not required.
Clear and professional written and verbal communication skills.
Associate degree in Accounting or a related field preferred.
Experience with Quickbase Construction Management Tool preferred but not required.
The candidate will be involved in administering tests to students and must be willing to wear multiple hats.

Responsibilities

Maintain accurate and well-organized financial and accounting records.
Collect, analyze, and verify financial data used for reporting and budget forecasting.
Prepare recurring financial and operational reports, including reconciliations on a weekly and monthly basis.
Compile and analyze revenue and expense activity, identifying discrepancies and assisting with issue resolution.
Review vendor invoices for accuracy, compliance, and proper authorization before coding and entry into the accounting system.
Process payment batches and review payment files to ensure accuracy and completeness.
Perform vendor account and statement reconciliations to prevent delayed or incorrect payments.
Prepare, submit, and track invoicing related to grants and contractual agreements in compliance with funding requirements.
Oversee accounts payable functions to ensure invoices are properly approved, recorded, and paid in a timely manner.
Monitor accounts receivable balances and follow up on overdue invoices through written and verbal communication.
Support month-end and year-end close activities, including reconciliations and reporting.
Prepare and post journal entries as needed.
Track and manage Graduate Scholarship Loan Agreements, including documentation follow-up and billing.
Review and process employee expense reimbursements.
Prepare and process annual IRS 1099 documentation in accordance with federal regulations.
Resolve complex payment, billing, and vendor-related inquiries, including past-due or urgent payment requests.
Coordinate and administer aptitude assessments and interviews for applicants.
Perform additional duties as assigned to support departmental needs.