Accounts Payable Specialist

Aston Carter•Irvine, CA

1d•Hybrid

About The Position

The Accounts Payable Specialist will take ownership of key accounts payable functions across multiple entities, ensuring accurate invoice processing, timely payments, and clear communication with internal stakeholders and vendors. This role suits a highly organized professional who can manage multiple priorities, maintain strong attention to detail, and work both independently and collaboratively within the Accounts Payable team.

Requirements

At least 1 year of accounts payable or accounting experience.
Hands-on experience with accounts payable processes, including invoice processing, data entry, and reconciliation.
Ability to manage an accounts payable inbox and respond to internal and external inquiries.
Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
High attention to detail and accuracy in data entry and invoice processing.
Professional and effective verbal and written communication skills.
Ability to work independently while collaborating effectively with the Accounts Payable team.
Comfort using Microsoft Excel, with the ability to work with spreadsheets and basic functions.
Ability to learn and work within an ERP system such as NetSuite.
Willingness to ask questions and seek clarification when encountering unfamiliar issues.

Nice To Haves

Experience working in consumer products is preferred.
Intermediate Excel skills, including VLOOKUP, pivot tables, and the ability to manipulate, analyze, summarize, and assess large volumes of data are preferred but not required.
Experience entering invoices and processing accounts payable within NetSuite is preferred.
Bachelor’s degree in Accounting or a related field is optional; relevant experience is valued over formal education.
Experience reconciling vendor statements and resolving discrepancies is beneficial.
Experience following standardized accounts payable templates and processes is helpful.
Ability to maintain a positive, professional demeanor in interactions with vendors and internal stakeholders.

Responsibilities

Take initiative and ownership of assigned accounts payable activities, ensuring tasks are completed accurately and on time.
Manually enter vendor invoices into NetSuite for multiple entities using an Excel upload template.
Download online invoices and ensure they are processed and entered into the system in a timely manner.
Review accounts payable documents to confirm they are approved, complete, and compliant with company policy prior to issuing payment.
Manually email remittance advice to vendors after payments are processed.
Manage and monitor the accounts payable inbox, ensuring inquiries and requests are addressed promptly and professionally.
Reconcile vendor statements to the accounts payable ledger, identifying and resolving discrepancies.
Follow established accounts payable templates and procedures to maintain consistency and accuracy.
Communicate daily with the Accounts Payable team using Microsoft Teams and other collaboration tools.
Maintain positive, professional relationships with department managers and invoice approvers by following up on approvals and questions in a timely manner.
Build and sustain strong vendor relationships through clear, courteous, and proactive communication.
Prioritize and track multiple tasks and directives simultaneously, ensuring that no invoices, reconciliations, or communications are overlooked.
Support month-end activities by ensuring invoices are entered accurately and on schedule.
Ask clarifying questions when needed to resolve issues and ensure accurate processing.