Accounts Payable Specialist (12-month contract)

Brookfield•Gatineau, QC

10d•Onsite

About The Position

Brookfield Renewable, a major player in renewable power with significant assets under management, is seeking an Accounts Payable Specialist for a 12-month contract. This role is crucial for processing invoices, expense claims, and generating weekly payments in adherence to company policies. The specialist will work within a fast-paced, collaborative environment focused on driving meaningful change and supporting the global transition to net-zero. The Accounts Payable Specialist will report to the Accounts Payable Supervisor and will be responsible for the accurate and timely processing of supplier invoices, expense claims, and payments. This involves utilizing AP tools and systems, ensuring data accuracy in the ERP system, and confirming the proper matching of invoices with receipts and purchase orders. The role also requires managing invoices without purchase orders, preparing various payment types, resolving disputes, and communicating with vendors. Additionally, the specialist will assist with year-end forms, credit card transactions, month-end close, and year-end audits.

Requirements

Minimum two (2) years of accounts payable or accounts receivable experience is preferred; however, an understanding of accounting with previous office/administrative experience will be considered
Effectively and professionally able to interact with remote internal clients and external vendors alike
Ability to work in a very fast-paced, high-volume environment, with a focus on quality and accuracy
Proactive and ability to work independently, escalating issues when appropriate
Strong problem-solving skills and the ability to use sound judgment
Positive, proactive approach to enhancing accounts payable methods and company practices and ability to adapt to change effectively
Proficiency with MS Word and MS Excel
Strong knowledge of MS Outlook
Strong written and oral communication skills

Nice To Haves

Experience using an ERP system, in particular knowledge of IFS, D365, Medius, and Basware, is an asset
Solid understanding of Accounts Payable, Accounting, purchasing, and business processes is an asset

Responsibilities

Leverage the available AP tools and systems to ensure supplier invoices are effectively processed
Monitor invoices in our workflow system and ensure accurate data entry in ERP system
Confirm accurate matching of invoices with receipts and their respective purchase orders
Ensure that invoices without purchase orders are routed to the accurate department for review and approval in our workflow system (Basware) and in accordance with the policies in place
Prepare invoices in our AP application (Basware)
Verify and process expense claims
Work closely with internal stakeholders to ensure timely processing of invoices while verifying compliance with company policies and procedures
Prepare Wire, EFT/ACH, V-Card, Cheques, and Withdrawal Certificates payments on a weekly basis
Perform follow-up on invoice disputes and resolve billing and payment issues (e.g. outstanding/past due accounts, failed payments)
Monitor and perform follow-up of statement of accounts and contact vendors as required
Manage communications with suppliers (such as the AP shared email)
Investigate and resolve any sales tax issues with respect to purchase orders and invoices
Prepare year end forms such as 1099, 1096 & 1042
Process credit card statement transactions
Assist Accounting in month end close process
Assist in year-end audit
Other duties as assigned