Accounts Payable Specialist

Aston Carter•Pompano Beach, FL

1d•Onsite

About The Position

The Accounts Payable Specialist manages the full cycle of accounts payable, from receiving and verifying invoices through processing payments and maintaining accurate vendor records. This role ensures timely and accurate invoice processing, supports month-end close activities, and upholds strong internal controls and documentation standards in a high-volume environment.

Requirements

Experience performing full cycle accounts payable, including invoice entry, payment processing, and vendor record maintenance.
Hands-on experience with invoice processing, including three-way matching of invoices, purchase orders, and receipts.
Proven ability to work in a high-volume accounts payable environment, ideally processing 500+ invoices per week.
Strong knowledge of Microsoft Word and Excel for documentation, reporting, and data analysis.
Ability to review invoices for accuracy and appropriate approvals prior to payment.
Experience reconciling vendor statements and resolving discrepancies.
Capability to assist with month-end close activities, including journal entries and reconciliations related to accounts payable.
Strong attention to detail and accuracy in coding, documentation, and recordkeeping.
Effective communication skills for interacting with vendors and internal stakeholders.
Ability to prioritize workload based on payment terms and cash discount opportunities.

Nice To Haves

Associate degree or comparable college credit with 2+ years of related experience, or equivalent hands-on experience in accounts payable.
Experience using SAP or another large ERP system for accounts payable processing (preferred).
Experience in logistics environments, which may be considered favorably in place of specific SAP experience.
Familiarity with 1099 vendor maintenance and support for vendor tax form compliance.
Experience auditing and processing corporate credit card bills.
Strong organizational skills and ability to maintain thorough and accurate documentation in line with accepted accounting practices.

Responsibilities

Perform daily accounts payable functions, including receiving bills, confirming accuracy, coding expenses, entering payables, and processing payments.
Manage full cycle accounts payable by entering invoices into the system, processing payments, cutting checks, and maintaining complete and accurate vendor records.
Review all invoices to verify appropriate documentation, approvals, and accuracy prior to payment.
Perform three-way matching of vendor invoices, purchase orders, and receipts or receiving documents to confirm all information is correct before processing payment.
Prioritize invoices based on cash discount opportunities and payment terms to optimize cash flow.
Process check requests in accordance with internal policies and procedures.
Audit and process credit card bills, ensuring accuracy and proper coding.
Match invoices to checks, obtain all required signatures, and distribute checks in a timely and secure manner.
Maintain and update 1099 vendor information and support vendor tax form compliance.
Respond promptly and professionally to vendor inquiries and provide issue resolution as needed.
Reconcile vendor statements, research discrepancies, and correct variances in a timely manner.
Assist with month-end closing activities, including preparing journal entries and reconciliations related to accounts payable.
Maintain files and documentation thoroughly, accurately, and in accordance with company policy and accepted accounting practices.
Support a high-volume accounts payable function, processing approximately 750–1,000 invoices per week.